Description
Global Defence Company based in Stevenage seeks an experienced Secretary to provide full secretarial service to between 3 and 10 managers. You will proactively takes responsibility for the diary management and logistical arrangements of exec/manager(s), by using initiative and forward thinking. You will provide electronic diary management; Make travel arrangements; Co-ordinate arrangements as requested, for a variety of meetings; Accept incoming telephone calls and transfer them to the appropriate extension, in a professional manner and Undertake word processing duties. Etc You must be willing to undergo the SC level security clearance process (or current SC level clearance).
SKILLS AND KNOWLEDGE
NVQ in Business Administration (Level 2 or 3), or equivalent business experience.
Advanced level of MS Word
Basic level of MS Excel, MS Powerpoint and MS Outlook
Basic awareness of defence industry and it's products,
Good written and verbal communication skills, using accurate spelling and grammar
Fast, accurate keyboard skills
Utilise other IT systems as required, eg Buysite, WSS, Open Options, MS Access, MS Project, SAP, JIMS, Primavera, Collage, etc
Experience of working in a support function in a range of relatively complex support/administrative activities
Numerate with well-developed IT skills (including spreadsheets, Buy Site, ESS)
Relevant vocational training and as appropriate, qualifications
Able to undertake routine mathematical calculations/activities
Regularly checks accuracy of work produced
Data integrity/protection and security standards and procedures
Can create and maintain personal systems for efficiency
Discretion when handling personal or company sensitive data;