Description
An exciting opportunity has arisen for a Executive Assistant with our client in
Aberdeen, a world leading Oil and Gas Company.
To provide comprehensive executive administration support to the Subsea Services Leader
Essential Responsibilities
Managing all aspects of daily calendars, including scheduling of internal and external meetings, appointments, conference calls, special events and travel itineraries.
Coordinating all travel arrangements globally (airline, hotel, car bookings visas, meeting logistics, etc.) and related expense reporting.
Interfacing and communicating effectively with customers, senior management, other administrative staff and all levels of the organization by providing professional interaction and strong communication link.
Maintaining a professional administrative environment. This includes proper handling of confidential information, timely completion of tasks, and relationship building with other Executive Administrators.
Managing all communications as needed, including e-mails, phone and other messages, ensuring they are delivered in a timely manner and followed-up appropriately.
Creating timely and accurate presentations for both internal and external audiences using PowerPoint.
Providing administrative support to other senior staff as requested from time to time. Other duties as assigned will include special projects as requested with demonstrated flexibility and understanding
Qualifications/Requirements
Extensive experience as an Administrative Assistant reporting to very senior managers of an organisation
Strong English language proficiency.
Demonstrated excellent proficiency in computer skills (Microsoft Office, PowerPoint, Excel, Outlook and Intranet).