Sr. Project Coordinator

California  ‐ Onsite
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Keywords

Description

Consultant will support the IP Finance team in transforming Technology Infrastructure in accordance with the strategies and plans developed by the Program. The Infrastructure Program is a multi-year program with an implementation budget of $1.8 billion.

Responsibilities:

Program Management & Team Coordination
Manage the calendar and expenses for the Finance Director. Coordinate meetings with senior staff, administrative assistants and others. Meet twice per week with the director to discuss calendaring prioritization and other issues
Project Manage the key finance deliverables throughout the year by Planning and calendaring the necessary sequence of events, plan attendees/stakeholders, schedule meetings, attend meetings, and issue follow-up notes/action items. These events are: Quarterly Forecast, Annual Budget, Long Range Financial Plan and Monthly Financial Close Events
Organize events for SI&O finance including bi-weekly staff meetings, weekly leadership meetings, new employee welcoming lunches, farewell lunches and other team building events
Participate in various project meetings. Responsible for the management and documentation of issues, action items, or deliverables from meetings.
Responsible for maintaining IP Finance calendar; tracking of key milestone dates, monthly deliverables, reporting dates, etc and tracking that deliverables are met on time.
Manage team calendars for large events: key trainings, vacation, etc
Ensure analysts are submitting their bi-weekly status updates and print these for the director and managers every 2 weeks - put in the existing binder.
Identifies opportunities for business or process improvement; makes associated recommendations as appropriate.
Conduct new employee onboarding sessions, including updating onboarding materials, to familiarize new employees with SI&O finance. Assist with other workforce and career development events, trainings etc

Basic Qualifications:
Exceptional interpersonal and negotiation skill; ability to build internal coalitions and strive in a census driven global organization with a culturally and linguistically diverse workforce and clientele
Self starter: ability to work independently, think on your feet, creatively solve problems and plan with limited direction.
Detail-oriented with strong prioritizing and decision-making skills in a fast-paced, deadline-driven environment.
Excellent written, oral communication and presentation skills; quick learner capable of applying new tools and techniques.
Must be computer and Internet savvy with research abilities, to learn tools and existing procedures independently
Proficiency in tools such as Microsoft PowerPoint, Word and Excel
Bachelor's degree or 4 additional years of equivalent work experience

Preferred Requirements:
Strong Proficiency with Microsoft Powerpoint, SharePoint and Excel
2 years of KP Experience

Top required skills: suite: Word, Excel, Powerpoint and Lotus Notes calendar

Top daily responsibilities: Answer: Organize events, Coordinate business support services, participate in program meetings, Support report planning/delivery, maintain department calendar

Type of background you are looking for: Executive Administrative, Business Analyst

Soft skills: Exceptional interpersonal and negotiation skill, Assertive, Self starter, Detailed oriented, computer and Internet savvy

Information on the project: Support finance lead in managing calendar, coordinating meetings, planning complex events with multiple parts and working with project leads on delivery of status reports.

Educ reqs: Bachelor's degree or 4 additional years of equivalent work experience

Start date
n.a
Duration
11 months
From
Enclipse Corp.
Published at
03.02.2012
Project ID:
309463
Contract type
Freelance
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