Description
Position Description:
Formatting of proposal documentation, including creation of proposal templates and Shell files. Development of Table of Contents, List of Exhibits, RFP to Proposal Cross-Reference, and other sections of proposal as assigned. Creating in-house and outsourced Tabs for department documentation. Creation of Adobe files and burning CDs as necessary. Proficient use of proposal management software tools adopted by department to troubleshoot software-related issues for proposal staff on all proposal software applications. Final production of proposals including printing, collating, shredding, packaging, and quality control of printed materials. Monitor State websites for release of RFPs, RFIs, and amendments. Assist with arranging off-site and department meetings, including ordering, delivery, and setup of meals, as required. Assist in maintenance of proposal library and proposal database. Assist in maintenance of graphics management log. Assist with development of general graphic designs to enhance technical proposals, including cover designs for proposals, marketing materials, presentations, etc. Assist with graphics support for other business development projects as necessary.
Behavior Characteristics:
- Maturity of judgment under pressure/ability to resolve problems without delay and/or to seek managerial intervention. Flexibility and the ability to operate under stressful, time-sensitive deadlines.
Experience Level: 3-6 Years.
Skill Set:
- Bachelors Degree in related field(preferred) or equivalent work experience.
- 1-3 years related experience.
- Basic knowledge of publication principles.
- Expert knowledge of MS Word, Excel, and Visio.
- Proficiency using a PC and associated publications software.
- Detail orientation and good organizational skills.
- Good customer service orientation.
- Good interpersonal skills.
Top Daily responsibilities:
Maintain weekly status documents
Attend team meetings, record minutes, action items, issues, etc
Maintain periodic financial forecast documents
Maintain project plan and related project documents
Top Required Skills:
Organize many simultaneous inputs
Prioritize inputs and ensure necessary ones are completed on time
Manage meetings, coordinate team activities
Desired skills:
Attend/manage meetings, record/track important events
MS Office, Visio, Project, Sharepoint general skills
Lotus Notes, previous KP experience
Soft Skills:
Ability to work with others and get work completed without creating conflicts
Work cross functionally
Accuracy and ability to manage conflicting activities