Description
DESCRIPTIONThe Coordinator Assistant will work closely with and support Program Administrators and third party contractors implementing conservation programs.
Responsibilities:
- Act as the point-person/coordinator for the organization's lead log, an online database created to "track" incoming project leads from customers, contractors, engineers and architects.
- Play an active role in Commercial & Industrial (C&I) & community based (residential) events, throughout the organization's service territory.
- Manage event set up and staff event booth/table.
- Track current PO levels for budget management.
- Run reports out of organization's PO-tracking software, summarizing the data with an Excel spreadsheet and then analysing the number of months (or less) before the PO runs out of funds for that Vendor.
- Receive incoming calls from customers, municipalities, contractors architects & engineers, asking questions collecting data (prints, project proposals, spreadsheets) to initiate a project.
- Conduct both Pre and Post inspections for basic projects in South West Connecticut.
- Electronically enter, process, and follow up on Authorization for Payment (AFP) to generate incentive and rebate checks to customers for completed projects.
- Review project-related invoices and electronically enter information into organization's Accounting System in an effort to pay PO-related invoices.
- Reviewing very basic rebate forms for completeness in order to process the rebate, which often requires interaction with electrical and mechanical contractors and customers to obtain the required information.
- Order office supplies as needed.
- Retrieve and distribute mail to the group members.
- Occasionally copy and/or scan project files as requested.
- Track and stock up on inventory, customer outreach, training, and marketing supplies.
Qualifications:
- Associate's degree in Business or Technical Field with a minimum of three (3) to five (5) years of work experience is required.
- Must be highly organized and detail-oriented.
- Ability to handle multiple tasks.
- Motivated and able to work independently on a wide range of tasks.
- Advanced proficiency in MS Word and Excel.
- Excellent verbal and communication skills.
SKILLS
ADVANCED LEVEL WORD AND EXCEL
Synectics is an Equal Opportunity Employer.