Description
DESCRIPTIONThe Executive Assistant will conserve the executive's time and promote organization's image.
Responsibilities:
- Provides liaison between the executive, other key executives and employees; publishes charts and reports and creates office efficiency.
- Represents the executive by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive.
- Publishes charts, reports and presentations: gathering information; preparing and editing charts; designing presentation, and producing and distributing.
- Helps executive and staff make consistent decisions by advising them of historical precedents; serving as liaison between staff, other key executives and the executive.
- Coordinates and prioritizes executive's daily appointments and business obligations.
- Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other transportation; arranging lodging and meeting accommodations.
- Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
- Generates ideas to streamline office operations; identifies areas that require immediate attention; and improves office quality by studying, evaluating, and re-designing processes; implementing changes.
- Enhances executive's and organization's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to organization.
- Understanding of travel logistics.
- Ability to complete scheduling.
- Executive presence required.
- Excellent verbal communication and ability to inform others.
- Must have excellent computer skills (Microsoft office).
- Executive presentation preparation skills required.
- Meeting management abilities a must.
- Business relationships.
- Promoting process/operations improvement.
- Knowledge of programs, policies, operations and budget processes.
- Ability to make accurate decisions.
- Administrative writing skills.
SKILLS
(Microsoft Office); EXECUTIVE PRESENTATION PREPARATION; MEETING MANAGEMENT
Synectics is an Equal Opportunity Employer.