Description
Executive Assistant for an IT Services Client
Location; Euston, London
English/German Speaker
Contract; 6 months initially
This position is for an Executive Assistant to work for a Major International IT Services Firm, who provides IT Outsourcing Solutions to Major blue chip Clients.
The role will provide general and business administration support to the Head of Region, Europe and Africa and occasionally the regional management team members based in London. To manage the London-based team's cost centres.
Main responsibilities:
- Diary management for Head of Region
- Expenses management:
- Maintaining Head of Region's expenses and ensuring they are correctly submitted and reimbursed
- Complete management of the team's cost centres including:
- Preparation of purchase order requests for voice termination services and various other services including HR/recruitment and customer/internal events in the Procurement system
- First-level approval for all shopping carts in Procurement and payment release in SAP Imagemaster
- Maintenance of an electronic record system of all PO related documents
- Regular liaising with the various financial teams in the UK, Bratislava and Germany to make sure invoices are paid timely
- Preparation of Powerpoint presentations/spreadsheets
- Travel management: checking itineraries; booking flights/trains/hotels/restaurants for Head of Region and occasionally other members of London-based team/guests. Approve travel requests for Head Region's direct report
This position requires International Client Management Experience in addition to the above skills. It is located in London and speaking German would be a strong bonus.
If you are qualified, available, interested, or planning to make a change, please e-mail me an updated CV.
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