Description
The Company
The Harvey Nash Group was founded in the UK in 1988, and now has offices throughout Europe, America and Asia. The Harvey Nash Group is known for the thousands of successful assignments completed throughout the world. From more than 39 offices, and with 5000 staff and associates, we offer a unique range of consulting recruitment specialising in IT & Engineering recruitment, benefits subcontracting and outsourcing services to our clients. Our departments of and support our customers around the world by placing the senior managers essential to business growth and effective management.
For our client we're actively looking for a Specialist Process, Reporting & Administration
Tasks and responsabilities
Make an inventory of current formal and non-formal processes & tools available within the B.Ops department, Identify gaps & propose way to improve them.
Accountable to write/formalize the approved processes and tools (word and visio), prepare training materials for the Business Unit (BU) and train the BU members.
Adapt and Implement clients mandatory/compliance processes in the Business unit by adapting them to the BU ways of working and needs (ABAC, )
In charge of auditing internal compliance to processes put in place and track action after audit.
Accountable for the ITX ABAC (Anti-bribery and Anti-Corruption) process and compliance Accountable for all "accounting" topics with the BU: creation of POs, tracking & release of invoices, manual X-charges, OD, .
Manage, coach and develop the Bus.Ops administrative team (1 person so far)
Responsible for the interactions with finance and accounting to ensure consistency of figures in systems and reports with reality.
Formalize Financial processes in agreement with finance and accounting (Month end/year end accruals on Purchase order, reverse of accruals, allocation of overheads )
Define good financial practices within the BU.
Audit any deviation to these practices.
Draw a clear picture of current X-charge flows/processes between affiliates and the central Business Unit cost centers. Analyses and measures the effectiveness of these flows/processes and participate in re-designing of the processes, roles and responsibilities, approvals, reports and analysis in order to provide Business Unit with a clear view on money and resources x-charged and demonstrate consistency of these x-charges with work provided.Prepare new x-charges processes for new business models put in place within the BU (ie: Path Finders)
Develop for the whole Business Unit Monthly, Quarterly, Yearly and Forecast consolidated financial reporting and analysis
Propose some "quick win" that will relief the Business Ops current team by developing macros & standard reporting.
Develop KPIs
Manage the travels reporting.
Complexity: (degree of change & uncertainty; level of influencing required; degree of Matrix working)
Develop short to mid-term plans and takes full accountability for delivering to plan, demonstrate initiative, reduces barriers to changes and encourage the others to do the same
The job requires adequate management of interactions with very different parts of the organization Managing delicate balance between delivery with a high sense of priority and urgency, while ensuring flexibility and quality at all times and on all aspects.
The job holder will need to mobilize and motivate people in different teams to respond to his requests and comply with processes and practices.
The job involves exposure to a wide range of technical and scientific domains in which it is necessary to keep an understanding
-Oncology product development
-Clinical development and operations
-Budget processes and practices
-IT tools
Interactions can be also at a senior management level and need to be 100 % Matrix work with high level of influencing skills required.
Need to manage competing priorities and to work efficiently under pressure.
Specialized knowledge: (breadth & depth across disciplines/functions; expertise in field required)Highly process oriented - able to write clear and comprehensive processes
Advanced understanding of legal, financial and business processes.
Familiar with operational excellence models.
Expert in programming (Excel, Access, ) be able to develop strong and complex models and Algorithms.
Strong ability to network and negotiate at all levels in the organization and with outside partners.
Fluency in English is mandatory
Strong organizational skills
Mastering IT tools
Candidate profile
Minimum Masters Degree in Bio-sciences or Finance.
At least 6-7 years of experience in a similar position
Good understanding of Pharmaceutical companies, product development.
Have strong experience in process improvement & development of business requirements in order to develop integrated tools & reporting
This individual should be a dynamic, self starter with strong influential skills, who can understand scientific research and literature, as well as relate and work with a wide range of people with different background to achieve results.
This person should have excellent English written and verbal communication skills, and be well spoken, confident, enthusiastic, and charismatic in order to succeed.
This person should be a strong time manager and have great organizational skills.
Having an open and collegial style of interacting with co-workers is a must, as well as being able to build working relations throughout the organization and with business partners to achieve business goals