Description
PA/Team Assistant - Uxbridge
My client, a high profile oil & gas company is looking for a PA/Team Assistant to join their team in Uxbridge.
Responsibilities include:
* Diary Management: Management of the diary and appointments and provision of a full administrative service including organisation of travel
* Meetings & Events: Organising meetings including ensuring that the practical arrangements are in place, that the meeting runs without any hitches and any necessary preparation materials are received on time. This will include conferences and off-site meetings.
* Relationship Management: Building and maintaining good relationships with a number of key internal and external contacts.
* Correspondence: Written and verbal correspondence with internal and external contacts. Extensive use of e-mail system including access to e-mails as appropriate, including progressing with others in the absence of the recipient, ensuring that correspondence with such contacts is courteous, helpful and completed in a timely manner.
* Administration: Acting as a point of contact on a day-to-day basis. Responsibility for the preparation of e-expenses and management of invoices.
* Co-ordinate the monthly headcount tracking sheets for each Domain and provide a consolidated view for Director of Operations
* Ensure Org chart is accuarte
* Provide cross team support when needed; including providing holiday cover for other PA and Team Assists if required
This is a fantastic opportunity, please apply for more details.