Description
We are currently seeking a Project Assistant with Document Control experience to work on a construction project based in Willesden London.Job Purpose
Our client manages building, industrial and infrastructure projects in the UK and throughout the world on behalf of clients. The effective execution of our project management service gives us the capacity to deliver cost effective projects that meet client requirements on time and within budget.
This role is to provide project assistant and general administration support to the programme management office team for a high profile tunnelling and cabling project in London.
Role
The post-holder will be part of the programme management team reporting to the Project Director and working for all the programme management team co-located in the client's project office.
Project Assistant & Admin Support
-Good understanding of project management processes (i.e. change management, risk management, etc)
-Assistance / collation of progress reporting and other project controls (change request forms, etc)
-Assistance with project correspondence
-Excellent Excel skills (e.g. data sorting, etc)
-Collating actions from team meetings, minutes, etc
-Keeping meeting schedule / arranging meetings
-Maintaining document register
-Assistance with project events (e.g. team building, etc)
-Stationary orders up to date
-Ad hoc project assistance and administrative support
Collaboration Tool Administrator (using the collaboration tool software)
-Managing the collaboration tool protocol
-'Policing' the system to ensure the overall project team follow the protocol
-Issuing/uploading documents
-Downloading/printing documents
-Making transmittals
-Adding users/setting permission rights
-Answering any problems from the project team
-Check compliance with working procedures
-Managing logins and access, permissions and folder structures
-Checking that documents going out from the design team and coming in from the contractor (e.g. named correctly, sent to the correct people, etc)
-Processing the collaboration tool forms (RFIs, CRs, etc)
-Report on the collaboration tool problems, procedures, compliance and define any necessary process improvements
-Provide ad-hoc introductions to the collaboration tool to new team members
-Act as the final point of contact between Construction Project Team and the extranet provider for operational and support issues; also including development of ad-hoc processes for specific document requirements
Excellent skills in Microsoft PowerPoint, Word and Excel
-Support and problem solving for reports, presentations, spreadsheets and tables
-Good formatting and presentational skills for written documents (especially those for client issue)
Marking up Drawings/organisation charts
-Excellent Visio skills
General
-Proven ability to work proactively, creatively and analytically in a problem solving environment;
-Self motivated and taking ownership to ensure effective resolution of issues and meeting deadlines
-Excellent planning and organisational skills being able to manage and prioritise multiple important and urgent tasks
-Excellent communications skills written, verbal and listening
-Demonstrate experience of client-facing roles as working in co-located client's office
To apply for this position, candidates must be eligible to live and work in the UK
Matchtech is acting as an Employment Business in relation to this vacancy.