Description
The Document Controller is responsible for the administration and management of the Electronic Document Management System (EDMS) which is used to control and store all project documentation exchanged between the internal project team and selected external partners. The Document Controller position is an essential role and activity with respect to the efficient operation of the project, ensuring the implementation of essential controls for document management; and will be a key member of the Document Control team.Principal Accountabilities:
. Processing the issue, storage and retrieval of project documentation internally or externally produced using the EDMS
. Provide document control services to the project team to maintain the timely flow of project documents within the EDMS
. Expedite critical document transactions between internal and external organisations including approvals bodies, by monitoring transaction timescales, actively driving the request and receipt of certification/approvals and contractually important documents as directed by Package Managers.
. Maintain a detailed record of critical document progress at an individual document level, and by publishing a weekly report for Senior Managers
. Internally expediting all critical documentation to ensure that it is reviewed and returned to the contractor/supplier within the agreed timescales.
. Expedite missing documents by chasing originators via email, telephone calls and possibly meetings.
. Co-ordinating on a daily basis with Package Managers to ensure critical documents are obtained distributed and retained correctly
. Actively manage the processing of project documentation utilising internal resource and the EDMS.
. Act as a point of contact for all internal and external organisations with respect to document control issues relating to the programme.
. Maintain a controlled hard-copy filing systems for accepted `wet signature` documents.
. Produce and maintain specific site documentation logs and records using EDMS & spreadsheets for:
o correspondence
o risk assessments and method statements
o site diaries
o minutes
o stakeholder complaints
o Technical Queries, Requests For Information etc.
Knowledge and Skills
. Experience in document control, ideally with involvement in construction, power, oil & gas projects across multi-disciplined areas.
. An appreciation of the roles of document control and document management within an engineering and major projects organisation.
. An understanding of corporate documentation and policy based systems.
. The ability to work well under pressure, within a team and to strict timescales
. To have obtained experience in Document Control on a major engineering or IT projects.
For further information or to apply please contact Rebecca Church at Quanta.