Office Manager - Experience in a Recruitment Company Back Office

Description

Office Manager - EXPERIENCE IN RECRUITMENT COMPANY Back Office (maternity Cover)

Job Purpose
To manage the day to day operations of the companyincluding finance, HR and administration

Key Responsibilities

Back Office:

• To be responsible for the administration of the payroll including commissions and benefits
• Monthly contractor timesheet reconciliation as and when required
• Create and issue of contractors limited company and temp contracts, creation of contractor packs for clients and candidate's Ltd Companies or Umbrella companies
• Business reports as required
• Follow compliance standards including all right to work policies and referencing

Finance - Supporting the Directors in the following:

• Invoice Finance Management and contact
• Escalation for aged debt
• Cost Centre control
• Financial reporting
• Variance Reporting

3rd Party Management

• Manage all 3rd party suppliers on a day to day basis escalating any decision making to the directors

Systems:

• Maintenance of the Broadbean System
  • Control of job boards
  • Monthly Advertising Reports
  • Responsible for all IT system support

HR Administration

• Accountable for all employee contracts
• Management and selection of all employee benefits
• Responsible for all employee induction and set up
• Maintenance of a holiday and sickness sign off and tracking system
• Maintenance of employee files
• Responsible for Thomas International reports
• Manage training requirements as required
• Management and tracking of mobiles, computers and fobs
• Management of the employee handbook
• Authorisation of employee expenses
• First point of contact for employee relations
• Co-ordination of performance management and training

Communications/Administration:

• Creation of PPT presentations and Sales documents
• Ad Hoc Projects eg creation of letters/PR material
• Creation of internal communications strategy rollout
• Client Administration

Facilities:

• Liaison point with all 3rd parties for any issues or requests regarding the office
• Stationery orders

Events and Special Projects

• Organisation of Networking Events, company parties, trips, away days and client entertaining as and when required
• Commercial Projects

Competencies and Experience:

• Experience in running the office or Back Office of a recruitment company
• Good administration skills and excellent eye for detail
• Good interpersonal skills and ability to manage 3rd parties
• A flexible and can-do attitude.
• The ability to work with minimal supervision
• Good Excel, word and PowerPoint skills
• Visio skills would be advantageous