Contracts Administrator - EXPERIENCED

Job type:
on-site
Start:
ASAP
Duration:
n.a
From:
IT Consort
Place:
London
Date:
12/20/2012
Country:
flag_no United Kingdom
project ID:
464171

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This project is archived and not active any more.
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Job Purpose
To manage the day to day operations of a client account in the financial industry, including but not limited to finance and administration and to act as PA to the Directors

Key Responsibilities as a PA:

To work with the 3 Directors to manage and co-ordinate their diaries and expenses.

To provide administration support to the Directors which includes:

  • Diary management
  • Organizing travel
  • Booking meetings
  • Planning and organising events
  • Preparing presentations
  • Writing minutes
  • Research
  • Other ad hoc tasks relating to the Directors or the business

Key Responsibilities as client account administrator

Back Office:

  • To be responsible for the administration of designated client contractor weekly hours collation and payroll including expenses
  • Monthly contractor timesheet reconciliation
  • Create and issue of contractors limited company and temp contracts, creation of contractor packs for clients and candidate's Ltd Companies or Umbrella companies
  • Monthly business reports as required
  • Follow compliance standards including all right to work policies and referencing

Finance - Supporting the Directors in the following:

  • Invoice Finance Management and contact
  • Escalation for aged debt

Client, candidate and other 3rd Party Management

  • Point of contact for all designated contractors and first POC for all enquiries
  • Point of contact for all designated client finance/admin departments and first POC for all enquiries
  • Manage all 3rd party suppliers on a day to day basis escalating any decision making to the directors, eg Hireright

Systems:

  • Maintenance of the candidate management system, microdec

Communications/Administration:

  • Creation of PPT presentations and Sales documents
  • Ad Hoc Projects eg creation of letters/PR material
  • Creation of internal or client communications
  • Any other adhoc client administration duties

Events and Special Projects

  • Organisation of Networking Events, company parties, trips, away days and client entertaining as and when required
  • Commercial projects

Competencies and Experience:

  • Experience in supporting a key account with an emphasis on supporting a contractor book
  • Experience working on a financial client account would be advantageous
  • Good administration skills and excellent eye for detail
  • Good interpersonal skills and ability to manage 3rd parties
  • A flexible and can-do attitude.
  • The ability to work with minimal supervision
  • Strong Excel, Word and Powerpoint skills
  • Visio skills would be highly advantageous