Contracts Administrator - experience within Banking

Job type:
on-site
Start:
ASAP
Duration:
n.a
From:
IT Consort
Place:
London
Date:
01/04/2013
Country:
flag_no United Kingdom
project ID:
467411

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This project is archived and not active any more.
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Do you have experience of managing Contractors?

Job Purpose
To manage the day to day operations of a client account in the financial industry, including but not limited to finance and administration and to act as PA to the Directors

Key Responsibilities as a PA:

  • To work with the 3 Directors to manage and co-ordinate their diaries and expenses.
  • To provide administration support to the Directors which includes:
    • Diary management
    • Organizing travel
    • Booking meetings
    • Planning and organising events
    • Preparing presentations
    • Writing minutes
    • Research
    • Other ad hoc tasks relating to the Directors or the business

    Key Responsibilities as client account administrator

    Back Office:

    • To be responsible for the administration of designated client contractor weekly hours collation and payroll including expenses
    • Monthly contractor timesheet reconciliation
    • Create and issue of contractors limited company and temp contracts, creation of contractor packs for clients and candidate's Ltd Companies or Umbrella companies
    • Monthly business reports as required
    • Follow compliance standards including all right to work policies and referencing

    Finance - Supporting the Directors in the following:

    • Invoice Finance Management and contact
    • Escalation for aged debt

    Client, candidate and other 3rd Party Management

    • Point of contact for all designated contractors and first POC for all enquiries
    • Point of contact for all designated client finance/admin departments and first POC for all enquiries
    • Manage all 3rd party suppliers on a day to day basis escalating any decision making to the directors, eg Hireright

    Systems:

    • Maintenance of the candidate management system, microdec

    Communications/Administration:

    • Creation of PPT presentations and Sales documents
    • Ad Hoc Projects eg creation of letters/PR material
    • Creation of internal or client communications
    • Any other adhoc client administration duties

    Events and Special Projects

    • Organisation of Networking Events, company parties, trips, away days and client entertaining as and when required
    • Commercial projects

    Competencies and Experience:

    • Experience in supporting a key account with an emphasis on supporting a contractor book
    • Experience working on a financial client account would be advantageous
    • Good administration skills and excellent eye for detail
    • Good interpersonal skills and ability to manage 3rd parties
    • A flexible and can-do attitude.
    • The ability to work with minimal supervision
    • Strong Excel, Word and Powerpoint skills
    • Visio skills would be highly advantageous