Document Controller

Oslo  ‐ Onsite
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Keywords

Description

Document Controller

Our customer is building and operating a nationwide TETRA network in Norway (Nodnett). As part of their team they are looking for a Document Controller.

RESPONSIBILITIES

  • Responsible for handling the full document flow in the Nodnett project regarding registration, archiving, tracking and tracing of documents according to requirements from MSI and the customer.
  • Responsible for the use, maintenance and follow up of the document handling system in accordance with the overall Nodnett plan, schedule and process/procedures.
  • Responsible for fulfilling documentation requirements in all the Nodnett contracts. This includes all changes or deviations to documentation. Issuing documents back and forth as contractually required to deliver work with Document Owners filing in correct place
  • Responsible for ensuring the compliance of document and security aspects. Ensuring compliance when correctly marking documentation. Working closely with the Security Manager to ensure compliance.
  • Responsible for ensuring effective document handling at all times

SKILLS

  • Document Management skills
  • Good knowledge of Document Management tools
  • Strong IT skills,
  • Structured, effective and independent working
  • Self motivated and proactive
  • Methodical with the ability to find good solutions for document management in this project. Proactive in suggesting process improvements
  • Able to communicate effectively across all levels, ensuring a smooth interface with IT tool providers and perform general IT tasks for the team (for example identifying system/process improvements)
  • Scandinavian language is an advantage. Excellent English skills are a requirement.

TASKS

  • Establish/maintain the document centre and Proarc in close cooperation with the Document Centre Manager
  • Maintain and ensure the correct approval process of documents for the customer
  • Ensure that that document handling and processing is performed to the highest efficiency possible at all times
  • Create and introduce routines and processes for document centre activities
  • Administration of Document Management System user access and licenses
  • Quality control of documents (templates, labelling/classifications, security compliance)
  • Handling/control of document control system deviations
  • Inform, train and update co-workers, subcontractors and customers in the understanding of the documentation process
  • Ensure that a system for revision changes and document status changes is established
  • Report and forecast actual deliverables and deviations of documents related to milestones
  • Report system and routine deviations
  • Interact with subcontractors, partners, customer and IT tool providers

DELIVERABLES

  • Master Document Register
  • Statics/reports on document flow (forecast, actual and deviation)
  • Document management processes and routines improvements, where identified
  • Ownership of training on document management in the Nodnett project
  • Document quality control

Please send your CV in MS Word format.

Only applicants eligible to work in Norway will be reviewed.

Start date
15th of October 2012
Duration
12 months with expected extensions
(extension possible)
From
Sirius Telecom
Published at
24.01.2013
Project ID:
478138
Contract type
Freelance
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