Description
Project Coordinator - PMO Support
Description
The technical infrastructure services team is running a program to drive organization change and implement processes and capabilities that will improve our ability to define, implement and manage infrastructure services that provide value.
There are multiple concurrent projects within the program with many stakeholders. We are looking for a high energy program coordinator to assist the Program Manager and the PMO in managing the day-to-day program activities.
The project coordinator will maintain the program level schedule that has links to all the project schedules. Under the supervision of the Program Manager, the project coordinator will generate weekly reports that highlight the critical path and identify potential delays early on. The project manager will coordinate program level meetings that include coordinating tele-presence rooms at multiple locations, lining-up presenters, gathering and distributing presentation materials, note taking etc. The project coordinator will also maintain program share point site, manage program mailbox and assist in gathering additional data to manage budget, track issues and risks.
Experience Requirements:
Experience creating and maintaining project schedules in MS Project; ability to link multiple projects, ability to do resource leveling in MS Project and generate reports
Experience in clearly, and accurately documenting program artifacts such as issues, meeting minutes, action items.
Completing complex assignments requiring independent action, and a high degree of initiative to resolve issues with consistency and accuracy
Technology Infrastructure Services experience a plus
3+ years as a program/project coordinator or related work
Experienced in MS Project and PowerPoint
Capable with Excel
Follow-through and diligence to get things done; adept at navigating through hurdles
Strong communications skills
Education Requirements: Bachelor's degree or AA/AS degree preferred, HS Required
Nice to have:
SharePoint site administration experience
Top Daily responsibilities:
Supporting the PMO team with ad-hoc requests for coordination, tracking or execution of tasks, onboarding staff, meeting scheduling
Providing presentation support; developing materials for presentations to a variety of audiences
SharePoint management and maintenance of key documents
Maintaining program level schedule in MS Project
Creating program status reports
Coordinating meetings across the program, taking meeting minutes, tracking issues and action items and managing program mailbox
Soft Skills:
We are looking for someone that is a clear communicator, organized, team player, comfortable with ambiguity and change.
If you join Enclipse, you can expand your technology platform while working for the Nation's most dynamic Health Care Leader.
We Provide:
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