Pay/Bill Coordinator

Surrey  ‐ Onsite
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Description

Our client a Global recruitment company is seeking a Pay/Bill Coordinator to be based in Redhill on a 6 month fixed term contract.

Job Description:

*To ensure that sales invoices and credit notes are generated by Administrators, on time each week for the MSP Clients.
*To check payment runs as and when collated by the Administrators, and approve for payment in accordance with pre agreed payment levels. If the payment run exceeds £750K then further approval is required from the Pay/Bill Manager.
*To liaise with on-site staff to rectify escalated queries relating to timecards and expenses.
*To deal with telephone, face to face and e-mail enquiries from colleagues, contractors, clients and suppliers and to provide accurate information as necessary.
*To achieve monthly targets and KPI's as set out by the Pay/Bill Manager.
*To ensure that all supplier invoices are paid within the "pay when paid" terms once payment has cleared Volt's bank account and Credit Control have acknowledged receipt.
*To assist in the checking of timesheets and invoices raised on Adapt as and when workloads require.
*To reconcile MSP/Staffing accounts as required.
*To adhere to the cut off timetable released by Management Accounts for the month end close down and to ensure that all Administrators are up to date with their work to enable deadlines to be met. If there is the possibility that deadlines will not be met this must be raised with Management Accounts as a matter of urgency.
*To assist Administrators in organising their workload to meet deadlines.
*To fulfil the role of an Administrator in the event of sickness, holiday, excessive workloads etc.
*To deal with matters which have been escalated by Administrators, seeking further guidance and advice from the Pay/Bill Manager if necessary.
*To deputise alongside the Staffing Co-ordinator for the Pay/Bill Manager in her absence and to keep the Finance Director informed of any issues which have been escalated and have the potential to cause damage to the business.

Required Skills/Experience:

*Possesses an excellent telephone manner and questions and listens carefully to ensure the needs of contractors, suppliers, colleagues and clients are understood. Good command of English is essential.
*The role will cover a wide variety of countries, currencies and billing/payment models and to reflect this, the ideal candidate will have previous experience of working in a similar environment.
*A good grounding in purchase ledger is essential, combined with a professional customer service attitude, as there is a high degree of supplier interaction.
*Numerate with good administration and accurate keyboard skills required.
*An eye for detail with the ability to effectively prioritise, organise tasks, manage time and meet deadlines. Able to multi task and work at pace. Pays attention to quality & detail, and is process orientated, logical and practical. The role requires a "hands-on" approach and additionally the ideal candidate will also have a good understanding of when to escalate issues to the Pay/Bill Manager to ensure a speedy and calm resolution to potentially damaging situations.

Start date
ASAP
Duration
26
From
Volt
Published at
21.06.2013
Project ID:
555202
Contract type
Freelance
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