Document Controller

Wiltshire  ‐ Onsite
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Keywords

Description

The client is one of the UK's leading renewable energy developers and operators along the coasts of several European countries. The role will be working on the Offshore Wind Farm project, reporting to the Project Engineering Manager.

A key member of the Document Control team, the Document Controller is responsible for the administration and management of the Electronic Document Management System (EDMS) which is used to control and store all project documentation exchanged between the internal project team and selected external partners. The Document Controller position is an essential role and activity with respect to the efficient operation of the project, ensuring the implementation of essential controls for document management.

Principal Accountabilities:

Processing the issue, storage and retrieval of project documentation internally or externally produced using the EDMS
Provide document control services to the project team to maintain the timely flow of project documents within the EDMS
Expedite critical document transactions between internal and external organisations including approvals bodies, by monitoring transaction timescales, actively driving the request and receipt of certification/approvals and contractually important documents as directed by the Engineering Team and Package Managers.
Maintain a detailed record of critical document progress at an individual document level.
Internally expediting all critical documentation to ensure that it is reviewed and returned to the contractor/supplier within the agreed timescales.
Expedite missing documents by chasing originators via email, telephone calls and possibly meetings.
Co-ordinating on a daily basis with Engineering Team and Package Managers to ensure critical documents are obtained distributed and retained correctly
Actively manage the processing of project documentation utilising internal resource and the EDMS.
Co-ordinate with Engineering Team and Package Managers to ensure the organised exchange of documents with co-workers, contractors or vendors.
Act as a point of contact for all internal and external organisations with respect to document control issues relating to the programme.
Maintain a controlled hard-copy filing systems for accepted wet signature' documents.
Produce and maintain specific documentation logs and records using EDMS & spreadsheets for Technical Queries
Log documents into the EDMS system where required.

Knowledge and Skills:

Experience in document control, ideally with involvement in construction, power, oil & gas projects across multi-disciplined areas.
An appreciation of the roles of document control and document management within an engineering and major projects organisation.
An understanding of corporate documentation and policy based systems.
To have obtained experience in Document Control on a major engineering or IT projects.
Start date
n.a
Duration
6 months initially
From
Quanta Consultancy Services
Published at
16.07.2013
Project ID:
567842
Contract type
Freelance
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