Description
We are currently seeking an Executive Assistant III for a 3 months contract in Irving, TX.
Skills:
- High School Diploma or GED - 8-10 years of administrative work experience
- Must have experience working with C-Suite Executives
- Must be able to use Outlook at an intermediate to expert level
- Advanced computer skills using Windows, Word, Excel, and PowerPoint - Accurate typing, filing, record keeping, grammar, and spelling - Strong written and oral communication skills
- A demonstrated ability to act independently, organize workload, set priorities, work well under deadline pressures adapt to change, and handle confidential material
- Ability and willingness to work overtime on an occasional basis to meet workload demands
- Experience arranging travel, meetings, catering, and general office organization - Ability to multi-task in a fast-paced environment
- A demonstrated orientation to detail, strong analytical and organization skills
- Ability to exercise independent problem solving and decision making with a high degree of initiative and self- coordination
- Capability to develop proficiency in additional programs such as Access, HTML, Visio, SAP, and others as required
- Experience making international travel arrangements and awareness of the documents required for such travel
Preferred Qualifications:
- College diploma in Administrative Studies
- Previous experience with SAP
- Previous experience supporting a CIO
- Working knowledge of current office practices and procedures
- A demonstrated ability to work collaboratively in a team environment
- Ability to interact well with company visitors
- Very strong organizational and time management skills to handle functional workload and multiple priorities
- Ability to interface with all levels within the organization and be courteous and tactful in handling telephone calls
- Comfortable in a changing work environment
Responsibilities:
- Performs complex administrative duties, involving contact with and exposure to highly confidential materials and information
- Arrange, schedule, update, organize, and coordinate meetings both domestic and international, coordinating with other regions/time zones. Ensure that all appointments are timely and accurately scheduled, maintains calendar accurately, manages decision making on scheduling of appointments
- Assist with events including reserving and setting up conference rooms, video conferences, attend off site events, prepare materials, and other needs, coordinating with other regions/time zones as needed
- Assist with making complex travel arrangements including booking of flights, hotels and car reservations, and other documents as required for staff to travel to global locations (Visa requirements, immunizations, etc.)
- Coordinate with other IT administrative assistants helping to drive alignment and consistency of communication/approach across IT organization
- Professionally answer and direct incoming calls, providing and sharing telephone coverage within group during normal business hours
- Maintain strong interpersonal relationships with employees at all levels of the organization, develop and maintain effective business contacts with vendors and services
- Responds to requests for information from internal employees and external vendors in a timely manner
- Represents the CIO by welcoming visitors, reviewing correspondence, arranging company diners and other corporate functions
- Mentor other administrative support personnel
- Complete and submit expense reports
- Prepare and review, reports, spreadsheets, presentations, and finished documents relevant to supervisor's assignment
- Purchasing responsibility for local department's office supplies, computer peripherals and other items
- May be required to contribute to projects and activities not included in other principal accountabilities to assist in the accomplishment of business objectives and professional development
Interested candidates please email your resume.