Contract Coordinator

Illinois  ‐ Onsite
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Description

The Contract Coordinator's primary responsibility is to analyze and interpret contracts, statements of work, schedules, etc., and ensure that the applicable terms are accurately represented within the ERP System. The Coordinator will also assist with contract paperwork creation where applicable. The Coordinator will utilize all forms of communication tools which include templates, PeopleSoft Financial system, email, phone, and written and verbal communication, to support the contract creation process. They will also secure missing information and solidify details. The Coordinator will monitor vendor contracts for renewal, analyze the need for additional funds, and confirm and reconcile supplier compliance with negotiated rebates and volume discounts. The Coordinator will interact with suppliers, Strategic Sourcing, Strategic Governance, Business Associates, General Counsel and Senior Leadership. The Coordinator will utilize the appropriate resources to ensure these activities happen timely and effectively.

Essential Job Functions:
  • Interpret, evaluate, assimilate, and coordinate pertinent contractual details to correctly enter/represent the contract systematically in the ERP System (PeopleSoft 9.0).
  • Interpret, evaluate, assimilate, and coordinate pertinent contractual details into contract paperwork.
  • Utilize appropriate tools, systems, procedures and templates where applicable to facilitate the contracting process.
  • Provide advance notification to Strategic Sourcing and Internal Business Partners prior to a contract's expiration or insufficient funding to meet financial obligations.
  • Identify problems, determine solutions, and escalate as necessary.
  • Utilize the Procurement Contracts Mailbox and other communication mediums.
  • Monitor/manage agreements from inception to agreement termination.
  • Work with Performance Management and Strategic Governance to secure necessary metrics, and supplier information to assist with facilitating agreements through the life cycle.
  • Work with Strategic Sourcing and Strategic Governance to secure the necessary documentation and templates and track status
  • Reporting system issues
  • Attending daily WIP meetings prepared to discuss the status of your deals
  • Meet service level agreements.
  • Consistent demonstration of a high level of attention to detail, precision, accuracy. Low error rates are critical.
  • Basic understanding of the buyer role
SKILLS:

Knowledge and Experience:
  • Bachelor of Science or Business Degree preferred, or equivalent job experience of 5-7 years.
  • Paralegal experience or certification a plus.
  • Experience in contract development and supplier management as well as demonstrating knowledge of overall supply chain management methodology.
  • Knowledge in use of PeopleSoft, Oracle or other related ERP application software, including familiarity with query tools and tables preferred.
  • Must be computer literate; proficiency required in Word, Excel, PowerPoint, Lotus Notes.
  • High competency in communication skills with ability to communicate at all management levels.
  • Proven analytical and research skills.
  • Ability to handle multiple tasks effectively.
  • Creative thinking/problem solving/proactive approach to business challenges to identify and respond to obstacles and/or issues.
  • Project management and cross-functional team experience.
Start date
n.a
From
Synectics
Published at
27.03.2014
Project ID:
685564
Contract type
Freelance
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