Description
Responsibilities:- Work independently investigating and resolving invoice error resolutions including manual assignments of receivers, invoice quantities, and various data discrepancies
- Work as a team with Purchasing, Receiving, Finance, Supply Chain, and external suppliers to clear errors across multiple purchasing systems
- Provide timely and accurate data on daily worksheet communications
- Act as site contact for general match queue error questions and financial system inquiries for internal customers and suppliers
- Follow-up supplier questions on invoice status and assist in avoiding Site being put on credit hold while supplier invoices are resolved
- Responsible for coordinating, monitoring data, and developing tools to aid in purchase to payment process improvements to increase Site's invoice payment efficiency
- Process packaging material item adds as required for direct procurement
- Lead efforts and work with others to solve purchase-to-pay related issues and communicate them to customers when necessary
- Prioritize workload in order to meet deadlines
- Provide training, direction, and support to finance system users
- Follow detailed procurement policies, procedures, and processes, including maintaining all required documentation
- Provide analytical and technical support in obtaining, preparing, and summarizing key data and information for reporting purposes
- Provide change management tools and recommendations for process revisions
- Perform other activities and projects as requested
- Participate in and contribute to activities toward achieving the goals of the various procurement teams
- Carry out all activities in an ethical manner and in conformance with all policies.
- Job entails mostly sitting while utilizing a computer
- Manufacturing environment office area with some manufacturing noise distractions.
EDUCATION & EXPERIENCE:
- Associates Degree, Bachelors Degree a plus
- 1 - 2 years Procurement software experience or equivalent eProcurement systems to include procurement to payment processes and error resolution
- Proficient in multiple systems/software, including eBuy/Ariba, ERP system, BPCS, FCMS, and Microsoft Office Suite (eg Word, Excel, PowerPoint, Outlook)
- Must be able to communicate tactfully, accurately, and effectively within all disciplines of the organization
- Must have excellent understanding of all arithmetic functions as well as understanding of metrics and ability to perform unit of measure conversions
- Proven ability to work independently with great attention to detail is necessary