Description
EXECUTIVE ASSISTANT
Key responsibilities
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Manage calendar, and manage email and mail on behalf of Head of the Unit
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Manage customer contacts on behalf of the manager
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Plan, organize and coordinate meetings with internal/external stakeholders and suppliers eg coordinating contact between company Team and stakeholders
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Attend meetings in order to assist with administrative duties, agenda setting, minutes, action plans etc
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Network and communicate with other Assistants, within and outside the organization, including Regional Leadership Team PAs
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Drive improvement and implementation of administrative routines: Co-ordinate and contribute to new ideas to improve administrative efficiency
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Support with travel arrangement
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Expense management
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Support with use of company administrative tools and other general tools, eforms, Gordon, Concur, e-buyer etc
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Enter business cards into MS Outlook Contacts following meetings
Experience required
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4 years experience in a similar position, preferably for telecommuncations company
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Proficient with Microsoft Office suite
Personal Skills
- Following instructions and procedures
- Working with people
- Planning and organizing
- Relating and networking
- Persuading and influencing
- Flexibility and ability to respond to change
JOB LOCATION WILL BE SPLIT BETWEEN GUILDFORD AND CHISWICK. APPLICANTS MUST BE ELIGIBLE TO WORK IN THE EU