Description
I am looking for an Executive PA to join a top insurance organisation based in London. The role will require you to come on board and help them with a new project within their business.Responsibilities-
Proactively manage email where agreed. Flag emails requiring action, categorise, file to Pulse, respond to some emails / delegate to key team members where appropriate and to the extent agreed with each Partner / Principal Consultant.
Proactively manage diary. Work with other meeting organisers to manage clashes, plan travel and preparation time, and anticipate travel requirements.
Prepare for meetings - take initiative to print off (or prepare for viewing on iPad) meeting papers/agendas, drawing attention early to any actions/preparation required
Plan and organise travel arrangements, including any visa applications, itineraries and route maps
Manage incoming phone calls and other attempts to make contact (eg emails, voice messages, Communicator messages, face to face and texts) passing detailed messages on effectively and efficiently
Organise internal and external meetings including all catering, equipment and logistical requirements, cancelling any rooms which are no longer required
Actively maintain data held in internal systems including Salesforce, Client Portfolio Site and PeopleFinder
Requirement/Experience-
PA / Secretarial qualifications
Financial Services background
PA experience at a senior level, ideally within the financial services industry within a medium to large professional services firm
Typing - minimum 60 wpm
Fully proficient with standard technology - Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Internet Explorer, Communicator, Live Meeting and use of Blackberries.
Contract role based in London
£ per day
6 month initial contract
This role is one of lead requirements to fill for this project to move forward, so if you fit the criteria above and would like to know more information please contact Connor Choudhury on or send me an update copy of your CV.
Many thanks