Description
The Senior Administrative Assistant's duties include:
Organization of extensive Global travel arrangements
Multiple complex diary management
Management of Purchase Order creation, tracking and receipting
Process team expenses
Support with specific projects workload involving multiple large projects/timelines
Responsible for coordinating events which includes the planning, organizing and implementation of a number of event activities
Track and build meeting agendas, minute taking and distribution to attendees of pre-work requirements, agendas and minutes in a timely manner
Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's
Prepare materials for the Team prior to meetings to ensure readiness for meeting attendance where required/appropriate
Prepare and design presentations as required (or from draft version given by team)
Bespoke Gilead programs (eg: Zinc and SharePoint)
Assist with additional adhoc duties when required (maintaining filing and offsite archiving)
Cover for Team Admin Coordinator when out of office
Knowledge, Experience and Skills:
Proven administration experience within a fast paced International organization supporting Senior Level Management
Forward thinking with excellent communication and high level organisational skills
Experience with data management and MS Office (advanced Excel & PowerPoint)
Additional EU language beneficial (Business level oral & written) but not essential
This role requires high levels of accountability, integrity and the ability to be an excellent team player
You will be comfortable working with on your own initiative in an individual or team environment
Resilience under pressure will be a distinct advantage in the role
Allegis Group Limited and Aston Carter Limited operate Employment Businesses and Agencies and are companies within the Allegis Group Inc. group of companies, the fourth largest staffing company in the world, (collectively referred to as the "Allegis Group"). TEKsystems and Aerotek are divisions of Allegis Group Limited. Applicant data will be treated in accordance with the Allegis Group's Privacy Notice. By submitting personal data to any company or division within the Allegis Group, the applicant is providing explicit consent to the use of such data by the Allegis Group and to the transfer of such data to and from the Allegis Group companies within the UK, Europe and outside the European Economic Area in connection with the fulfilment of the applicant's voluntary requests, and the fulfilment of other job opportunities that match the applicant's profile, and confirms that they may be contacted about such job opportunities.