Description
My client, an elite financial institution, based in Midtown Manhattan is looking to add an Executive Assitant to their Chief Representative office. This is a temp to perm opportunity paying between $20 and $35 per hour based on experience.Key Responsibilities:
- Provide general supportive, administrative and secretarial services so that the Chief Rep Office can function effectively and efficiently
- Review daily calendar and scheduling of appointments and events for CC and FI
- Coordinate itineraries, customer visits, conferences and special presentations
- Serve as department contact point and contribute to maintaining a collegial atmosphere within the team
- Organize local and international travel arrangements
- Review and process T&E expense claims for manager's approval
- Monitor the holidays reporting administration
- Prepare and manage arrivals and departures of STA's and interns
- Assist the Chief Rep in coordinating the Quarterly Report required for the NY Rep Office and manage the T&E compliance administration
- Manage inventory and the purchase of stationery, office supplies and presentation materials
Qualifications:
- Bachelor degree and/or comparable level of knowledge acquired through work experience
- Experience as EA or AA in banking industry/professional services for at least 5 years is a plus
- Proficiency to work with software packages, such as Microsoft Outlook, Word, PowerPoint, Excel, Internet and Intranet, to collect research, produce basic spreadsheets and maintain databases
- Experience with managing and maintaining budgets and invoice systems
If you are interested in the opportunity please apply with the most updated version of your resume.
Thank you,