Description
The job of Procurement Specialist was established for the purposes of providing technical support to the purchasing process and assigned department staff with specific responsibility for processing purchasing documents and materials and responding to related inquiries; and maintaining vendor/source information.Responsibilities will include but not be limited to the following:
- Communicate with suppliers on price, quality, delivery dates and methods of shipment; verifies supplier's pricing and terms are acceptable to company guidelines.
- Performs follow-up duties on delinquent orders and expedites orders when goods require urgency; expedites critical issues involving the procurement of materials, supplies and/or products that support other departments.
- Reviews and revises purchase order changes (eg price/delivery/vendor changes, cancellations, etc.) for the purpose of updating and distributing information and ensuring completeness and accuracy of purchasing process
- Assists with processing bid waiver documents for items and services for the purpose of ensuring all Federal and State procurement regulations.
- Maintains purchasing documents, files and records (eg Bid waivers, vendor files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
- Request, distribute and track New Supplier Checklist & Information
- Performs general and specific clerical functions (eg answering telephones, distributing purchase orders, copying, faxing, etc.) for the purpose of supporting departmental activities.
- Interfaces with Accounting Department regarding price variations, and reasons for variations.
- Assist in Budget Preparation Process and project assignments as needed
- Setup New Suppliers in JDE and Ariba Systems
- Creates reports and presentations as necessary or directed.
- Responsible for providing monthly open purchase order reports
- Cost saving progress tracking
- RFP preparation and distribution
- Ordering of departmental supplies
Requirements
- 5 years of progressively increasing responsibility in the procurement field
- Excellent interpersonal and communication skills
- Demonstrated ability to work across organizational regional and global boundaries, ability to multitask and manage multiple projects in a cross-divisional and cross-functional environment
- Demonstrated ability to manage projects from conception to successful implementation
- Demonstrated ability to adapt to a rapidly changing business environment and complex computing environment
- MS Office with advanced Excel
- Working knowledge of JDEdwards and Ariba Systems
- Excellent written, oral and presentation skills
- Strategic thinking and analytical skills
- Timely decision making
- Business acumen and analysis
- Organizational agility
- Problem solving
- Ability to work independently and as part of a team
- Strong negotiation skills