Description
Facilities Coordinator will be responsible for the daily operation of the management office based on the client site, in Canary Wharf. Key to this role will be to provide a first class service to clients, vendors, internal staff and visitors. The Facilities Coordinator will be the first point of contact for client queries, maintain files and financial records and prepare management information relating to the contract.
Manage the general day to day running and administrative duties of all office equipment relating to soft services, which will include copiers, fax machines, franking machine etc.
Interface with the landlord for provision of services in lease
Assists in scheduling meetings and conferences
Manage the internal planting and external-landscaping suppliers.
Manage all aspects associated with the existing cleaning contractors and their services.
Waste Management, to include general building refuse, skips and recycling.
Management of all access control systems that will include visitor passes, employee passes, card reader access and all related contracts etc.
Assist Facilities Manager to tender/negotiate/contracts with Service Suppliers.
Basic accounting and bookkeeping for facility/admin invoices; code and allocate to responsible Cost Centres, check invoices
Identify quality improvements in processes and procedures and implement were necessary.
Manage all work orders created on Service Insight relating to the sites and delegate accordingly ensuring that the SLA is met.
Check-in and check-out of employees
Manage day to day postal duties and be point of contact for any queries
Person Specification
The job demands a high level of creativity, resourcefulness, interpersonal and communications skills.
Communication and Presentation skills
Excellent communication skills are imperative in this role. The Facilities Coordinator must display a strong ability to provide information in a manner that enables decision makers to carry out their duties efficiently and effectively