Description
Locals only.
Looking for a warm and friendly, articulate team player as an adminsitrative assistant
Responsibilities include but are not limited to:
Administrative support
Manage and maintain schedules and appointments
Prepares agenda and compiles data for meetings.
Arrange and co-ordinate meetings and events
Prepare and edit correspondence and communications.
Produce sound and accurate memos, letters, presentations, proposals and spreadsheets, other documents while meeting strict deadlines for completion.
Answer and manage incoming calls
Liaise with internal staff at all levels
Monitor, screen, respond to and distribute incoming communications, presentations
Record, transcribe and distribute minutes of meetings
Arrange and co-ordinate meetings and events
Arranges teleconference and video conference sessions. Must have good Outlook skills.
Maintain centralized filing system: paper, Servers, Internet, etc
File and retrieve documents and reference materials
Ability to maintain confidentiality of business and employee information.
Able to Handle and prioritize concurrent assignments, and meet deadlines.
Review, track, and process invoices.
REQUIRED SKILLS:
At least 2 years of experience as administrative assistant or similar role.
Excellent written and verbal communications skills.
Excellent writing, editing, and proofreading skills
Must have excellent MS Office skills, (Proficiency in Excel)
Some experience with MS PowerPoint
Demonstrated knowledge and success at the development and communication of professional correspondence.
Organizational skills and demonstrated success in a multi-task environment with attention to detail and follow through.
Persistence, flexibility
Dependability and team spirit.
Ability to apply judgment and make informed decisions
Ability to maintain confidentiality of sensitive verbal and written information
Ability to multi-task and manage complex situations proactively and independently.
Ability to plan, organize, prioritize, work independently and meet deadlines
Ability to screen vendors, prioritize requests, route and follow through while maintaining a professional, respectful demeanor.
Ability to solve problems and identify solutions
Ability to work in a fast paced work environment
Professional demeanor, unflappable enthusiasm, and ability to interact and collaborate with professionals at all levels within and external to the organization.
PREFERRED:
Visio