Description
My client a large global financial service brand is looking for an experience Assistant Company Secretary on a initial 6 Month Contract.
The purpose of the role would be as follows;
- Generally assist the Director responsible for governance and secretarial matters within the EMEA region.
- Minute taking
- Prepare and update board and committee terms of reference, as well as job descriptions for board members.
- Plan board meetings, coordinate and prepare board materials.
- Coordinate, track and ensure action items arising from board meetings are progressed and reported back to the board.
- Generally supporting the Chairperson(s) of the boards, secretarial functions and other key stakeholders to ensure the smooth operation of board meetings and corporate governance matters.
- Drafting board and shareholder resolutions as required.
- Drafting documentation and preparing filings necessary to support corporate administration, including appointments and resignations, powers of attorney, annual returns, updates to constitutional documents and issuance of share capital and declaration and payment of dividends, etc.
- Work with service provider to effect relevant corporate filings and updates as required for UK subsidiaries, branches of foreign companies established in the UK and working with colleagues and stakeholders for filings relevant to local subsidiaries and branches of foreign companies in other European countries.
- Liaise with colleagues and stakeholders in other European countries to share knowledge, best practices regarding company secretarial and governance matters and otherwise to support non-UK subsidiaries.
- Assist and coordinate special projects as required, such as documenting signing and approval processes, updating constitutional documents, undertaking corporate health checks, etc.
- Organise and support incorporations and registrations of corporate entities, as well as de-registrations, dissolutions and liquidations.
- Monitor developments on corporate law and practice and reporting to stakeholders as necessary.
Experience and attributes required
- Legal qualification helpful but not essential.
- Full or part qualification in a recognised chartered company secretarial qualification (eg CSQS run by ICSA).
- Significant experience in an assistant company secretary or deputy company secretary role, ideally in the in the financial services industry.
- Significant experience in providing board support
- Extensive experience of minute taking of complex matters
- Strong administrative, planning and organisational skills.
- Attention to detail and excellent verbal and written communication skills.
- Ability to adapt and communicate clearly with all levels of personnel and other internal and external stakeholders.