Executive Assistant - 12 month Contract

London  ‐ Onsite
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Keywords

Description

Our client a global Financial Institution are looking for an Executive Assistant to provide advanced administrative support to senior management, Directors and 1 Managing Director. Makes continuous use of technical and business vocabulary and has a detailed knowledge of organisational operations, organisational procedures and personnel policies. Typically supervises and coordinates the work of less-experienced administrative staff and provides advanced administrative support to senior management, primarily Directors and Managing Directors.

Role & Responsibilities:

  • Create documents, presentations and spreadsheets. Review information for accuracy and consistency and prepare documents for production
  • Schedule internal and external meetings for the division. Coordinate food, audio/visual and teleconferencing, including initial set-up and follow-up during and after the meeting.
  • Schedule international and domestic travel for Directors and above.
  • Prepare expense reports for Directors and above. Track and update all expenses for department ledger and gather numbers for monthly forecasting
  • Answer incoming calls and direct callers to the appropriate resources
  • Gather data for ad hoc reports/analyses
  • Assist with various tasks contributing to office organization, productivity and efficiency, including ordering supplies, tracking attendance, processing mail and updating division calendar and contacts
  • Provide back-up assistance to the Management Team

Experience:

  • Experience working within a fast-paced financial services organisation
  • Experience of supporting complex teams with multiple stakeholders
  • Strong Customer service focus
  • Pro-active approach and can-do attitude
  • Well presented & Articulate
  • Confident communicator
  • High level of attention to detail
  • High level of problem solving skills gained within an ambiguous work environment
  • Likes and adapts well to constant change
Start date
ASAP
Duration
12 months
From
Empiric Solutions
Published at
19.02.2015
Project ID:
853317
Contract type
Freelance
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