Description
Our client a global Financial Institution are looking for an Executive Assistant to provide advanced administrative support to senior management, Directors and 1 Managing Director. Makes continuous use of technical and business vocabulary and has a detailed knowledge of organisational operations, organisational procedures and personnel policies. Typically supervises and coordinates the work of less-experienced administrative staff and provides advanced administrative support to senior management, primarily Directors and Managing Directors.
Role & Responsibilities:
- Create documents, presentations and spreadsheets. Review information for accuracy and consistency and prepare documents for production
- Schedule internal and external meetings for the division. Coordinate food, audio/visual and teleconferencing, including initial set-up and follow-up during and after the meeting.
- Schedule international and domestic travel for Directors and above.
- Prepare expense reports for Directors and above. Track and update all expenses for department ledger and gather numbers for monthly forecasting
- Answer incoming calls and direct callers to the appropriate resources
- Gather data for ad hoc reports/analyses
- Assist with various tasks contributing to office organization, productivity and efficiency, including ordering supplies, tracking attendance, processing mail and updating division calendar and contacts
- Provide back-up assistance to the Management Team
Experience:
- Experience working within a fast-paced financial services organisation
- Experience of supporting complex teams with multiple stakeholders
- Strong Customer service focus
- Pro-active approach and can-do attitude
- Well presented & Articulate
- Confident communicator
- High level of attention to detail
- High level of problem solving skills gained within an ambiguous work environment
- Likes and adapts well to constant change