Procurement Specialist

New Jersey  ‐ Onsite
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Keywords

Description

The job of Procurement Specialist was established for the purpose(s) of providing technical support to the purchasing process and assigned department staff with specific responsibility for processing purchasing documents and materials and responding to related inquiries; and maintaining vendor/source information.
Responsibilities:
Communicate with suppliers on price, quality, delivery dates and methods of shipment; verifies supplier's pricing and terms are acceptable to company guidelines.
Performs follow-up duties on delinquent orders and expedites orders when goods require urgency; expedites critical issues involving the procurement of materials, supplies and/or products that support other departments.
Reviews and revises purchase order changes (eg price/delivery/vendor changes, cancellations, etc.) for the purpose of updating and distributing information and ensuring completeness and accuracy of purchasing process.
Assists with processing bid waiver documents for items and services for the purpose of ensuring all Federal and State procurement regulations.
Maintains purchasing documents, files and records (eg Bid waivers, vendor files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
Request, distribute and track New Supplier Checklist and Information
Performs general and specific clerical functions (eg answering telephones, distributing purchase orders, copying, faxing, etc.) for the purpose of supporting departmental activities.
Interfaces with Accounting Department regarding price variations, and reasons for variations.
Assist in Budget Preparation Process and project assignments as needed.
Support PPV review and reporting.
Setup New Suppliers in JDE and Ariba Systems.
Creates reports and presentations as necessary or directed.
Responsible for providing monthly open purchase order reports.
Cost saving progress tracking.
RFP preparation and distribution.
Ordering of departmental supplies.

SKILLS:

Requirements:
5 years of progressively increasing responsibility in the procurement field
Excellent interpersonal and communication skills
Demonstrated ability to work across organizational regional and global boundaries, ability to multitask and manage multiple projects in a cross-divisional and cross-functional environment
Demonstrated ability to manage projects from conception to successful implementation
Demonstrated ability to adapt to a rapidly changing business environment and complex computing environment
MS Office with advanced Excel

Must have the following Excel skills:
Writing formulas for data calculations
Creating tables
Entering data
VLookups
Sorting
Print reports
Formatting
Pivot tables
Creating custom macros to run functions
Creating complex charts and graphs based on data
Working knowledge of JDE and Ariba Systems
Excellent written, oral and presentation skills
Strategic thinking and analytical skills
Timely decision making
Business acumen and analysis
Organizational agility
Problem solving
Ability to work independently and as part of a team
Strong negotiation skills
Start date
n.a
From
Synectics
Published at
28.02.2015
Project ID:
860163
Contract type
Freelance
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