EL240527P4A1 - Administrative assistant service (French & Dutch REQUIRED!)

Brussels, Brussels Capital  ‐ Onsite

Keywords

Document Management Systems Dutch French Infrastructure Management Personal Protective Equipment Microsoft SharePoint Administrative Operations Controles de Acceso Accounts Receivable Construction Business Transformation Renewable Energy Maintenance Nuclear Power Energy Transformation SAP Applications Demonstration Skills Tooling Assembly and Dismantling Quality Control Budgeting HR Software

Description

If you are interested in this position, please contact us at

Mission:

To support the energy transition, the increase in renewable energy and the nuclear phase-out, we need to invest heavily in the extension and reinforcement of our grid. In addition, considering the aging assets of the existing grid, there are a lot of replacements to be realized during the next year. As a result the number of requests for grid infrastructure works is exploding. If we want to succeed in realizing the required works in time with the available resources and budgets, we need to improve our efficiency and make better use of the digital opportunities.
The "Business Transformation Excellence" team supports the Infrastructure department on every aspect of the transformation towards a better and more digital organization. Within this context we provide administrative support to the operational teams.

Service expectations:

- Support the arrival of new colleagues:
- “Check-in” with the HR systems.
- Manage IT access rights.
- Manage timesheet codes.
- Request IT material & software tooling.
- Order safety equipment.
- Create / adapt imputation codes
- Provide “timesheet support” to the colleagues (Problems with completing / validating timesheets etc.).
- Follow-up replacement & maintenance of safety equipment.
- Register new construction works and update the relevant IT systems with the registration information.
- Draw reports on demand of the business (recurring or ad-hoc).
- Finishing, distribution and archiving of documents. E.g.:
- correcting, structuring and lay-outing of texts and presentations.
- quality control of certain documents.
- launching a validation flow in the document management system.
- distribution by email to the using distribution lists.
- Managing the stock of office supplies, managing rental equipment.
- Manage and keep up-to-date the classification of all documents in the document management systems to ensure that these documents can easily be found and consulted.
- Preparation and follow-up of small orders for the department (hotels, airline tickets, safety shoes, etc.), including further handling (reception of goods, invoicing, etc.).

Competences required :

- You have a diploma of secondary education, or equivalent experience. A Graduate degree in secretariat is a plus.
- You are proficient with MS Office programs: Word, Excel, PowerPoint, Outlook, Teams & Sharepoint.
- You are willing to learn specific software programs (e.g. SAP, Sharepoint, eDoc, ...)
- You are pragmatic, structured and have an eye for detail.
- You have good oral and written communication skills.
- You are a customer-oriented and flexible team-player with a positive attitude.

Languages:

- Dutch and French is needed

Duration:
Contract until , possibility to be extended.
Starting ASAP

If you are interested in this position, please contact us at
Start date
ASAP
Workload
100% (5 days per week)
Duration
12 months
From
joyIT Berlin
Published at
13.05.2024
Contact person:
Michael Hoehne
Project ID:
2749460
Industry
Energy Industry
Contract type
Freelance
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