Junior Operations & Project Delivery Coordinator (Full-Time, Remote)
condor
Contact person: Juul condor
USA
Description
Project Goal:
The goal of this role is to support management full-time with project follow-up, priorities, and daily coordination in a fast-moving commercial environment. The role sits between management, staff, and technical teams, covering operations, legal, finance, compliance, marketing, support, and commercial priorities.
Main Responsibilities:
Project Follow-up and Delivery:
- Keep track of ongoing projects, action points, and deadlines.
- Ensure tasks are clearly assigned to the right people.
- Follow up to make sure agreed actions are completed.
- Identify when projects are stuck, delayed, or losing priority.
- Provide management with short and clear status updates.
- Help move projects from idea to execution and completion.
Bridge Between Staff and Management:
- Act as a connecting link between management and team members.
- Collect information from staff and summarise it clearly for management.
- Help staff understand current priorities.
- Help management maintain visibility over what is happening across teams.
- Reduce miscommunication, delays, and unclear ownership.
Priorities and Overview:
- Maintain a helicopter view of daily and weekly priorities.
- Help distinguish between urgent, important, and lower-priority tasks.
- Bring structure to discussions, meetings, documents, and ideas.
- Maintain action lists, project overviews, and follow-up documents.
Accountability and Follow-up:
- Follow up with people professionally on commitments they have made.
- Remind people of deadlines in a friendly but clear manner.
- Escalate to management when something is structurally not being delivered.
- Support a culture where agreements are followed through.
Meetings and Communication:
- Help prepare meetings where needed.
- Take notes during meetings and turn discussions into clear action points.
- Ensure follow-up after meetings.
- Prepare short updates, summaries, and overviews.
- Communicate clearly in English; Dutch is a plus.
Broader Business Support (depending on experience and interest):
- Legal/admin follow-up.
- Compliance-related tasks.
- Internal documentation.
- Use of AI tools to structure information and improve efficiency.
- Process improvements.
- Reports and management overviews.
- Basic coordination around development, deployments, or technical projects.
Requirements:
- Full-time availability.
- Strong written and spoken English.
- Dutch language skills are a strong plus.
- Experience in project coordination, operations, management support, or administrative follow-up is a plus.
- Affinity with software development or technical teams is helpful, but being a developer is not required.
- Interest in legal or compliance matters is a plus.
- Experience with AI tools, Notion, ClickUp, Trello, Jira, Google Workspace, Slack, or similar tools is a plus.
- Willingness to learn quickly and take on responsibility.
Ideal Profile:
- Junior to mid-level.
- Smart, practical, and eager to learn.
- Very structured and organised.
- Good at following up and finishing tasks.
- Strong in communication.
- Reliable and discreet.
- Comfortable in a busy environment with changing priorities.
- Able to work closely with management.
- Not easily overwhelmed by pressure or multiple open topics.
Working Model:
Full-time, remote. Europe-based, Netherlands preferred.
The goal of this role is to support management full-time with project follow-up, priorities, and daily coordination in a fast-moving commercial environment. The role sits between management, staff, and technical teams, covering operations, legal, finance, compliance, marketing, support, and commercial priorities.
Main Responsibilities:
Project Follow-up and Delivery:
- Keep track of ongoing projects, action points, and deadlines.
- Ensure tasks are clearly assigned to the right people.
- Follow up to make sure agreed actions are completed.
- Identify when projects are stuck, delayed, or losing priority.
- Provide management with short and clear status updates.
- Help move projects from idea to execution and completion.
Bridge Between Staff and Management:
- Act as a connecting link between management and team members.
- Collect information from staff and summarise it clearly for management.
- Help staff understand current priorities.
- Help management maintain visibility over what is happening across teams.
- Reduce miscommunication, delays, and unclear ownership.
Priorities and Overview:
- Maintain a helicopter view of daily and weekly priorities.
- Help distinguish between urgent, important, and lower-priority tasks.
- Bring structure to discussions, meetings, documents, and ideas.
- Maintain action lists, project overviews, and follow-up documents.
Accountability and Follow-up:
- Follow up with people professionally on commitments they have made.
- Remind people of deadlines in a friendly but clear manner.
- Escalate to management when something is structurally not being delivered.
- Support a culture where agreements are followed through.
Meetings and Communication:
- Help prepare meetings where needed.
- Take notes during meetings and turn discussions into clear action points.
- Ensure follow-up after meetings.
- Prepare short updates, summaries, and overviews.
- Communicate clearly in English; Dutch is a plus.
Broader Business Support (depending on experience and interest):
- Legal/admin follow-up.
- Compliance-related tasks.
- Internal documentation.
- Use of AI tools to structure information and improve efficiency.
- Process improvements.
- Reports and management overviews.
- Basic coordination around development, deployments, or technical projects.
Requirements:
- Full-time availability.
- Strong written and spoken English.
- Dutch language skills are a strong plus.
- Experience in project coordination, operations, management support, or administrative follow-up is a plus.
- Affinity with software development or technical teams is helpful, but being a developer is not required.
- Interest in legal or compliance matters is a plus.
- Experience with AI tools, Notion, ClickUp, Trello, Jira, Google Workspace, Slack, or similar tools is a plus.
- Willingness to learn quickly and take on responsibility.
Ideal Profile:
- Junior to mid-level.
- Smart, practical, and eager to learn.
- Very structured and organised.
- Good at following up and finishing tasks.
- Strong in communication.
- Reliable and discreet.
- Comfortable in a busy environment with changing priorities.
- Able to work closely with management.
- Not easily overwhelmed by pressure or multiple open topics.
Working Model:
Full-time, remote. Europe-based, Netherlands preferred.