Description
We require an experienced professional ideally with investment banking trading floor experience but not essential, to join our support structure within Global Equity Sales. This position is supporting a team of 20/25 individuals from managing directors to associates. The team consists of various sales sectors including the CRM team which are heavily involved in client facing tasks. It's a great opportunity for the right candidate who wants to get more involved within a fast paced dynamic environment. Coordination skills are a priority for this role, due to the vast amount of various tasks which need to be organised. The role would ideally suit somebody who wants to take the next step and gain more of an insight into how the sales area operates. This role will give the right candidate the ability to take on extra projects and get more involved in the client side.
You will be expected to perform diverse administrative duties requiring confidentiality, a strong work ethic, common sense approach and an ability to remain calm under pressure. Support requirements will vary from day to day depending on business requirements. Applicants should have a solid assistant background and skill set with a strong degree of flexibility given the demanding nature of this role.
This is a Full time role with core hours of 8am-5pm.
Core Responsibilities:
- Proactive diary management facilitating swift set-up of client meetings in domestic and international locations.
- Client facing position, internal and external client handling
- High volume of telephone coverage for the whole sales area
- Meeting, conference calls, telepresence set up - internally and externally
- Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics. Manage a multitude of frequent changes at short notice and prepare travel itineraries
- Management of expense processing through Concur, reimbursement, personal amounts owing and account reconciliations.
- System functionality is an essential part of the role. Assisting with team requests via the sales areas platforms (training will be provided).
- Become integral part of business; understand group priorities and the team expectations.
- General administration duties (Room bookings, filing, photocopying, faxing).
- Partnership with assistants across the equity sales area to provide coverage where necessary.
Essential skills/experience:
- Professional client handling and relationship building with all client, Bankers and cover groups
- Must have strong sales and trading floor experience
- Full competency in diary management, can apply good judgment and has an understanding of completing priorities
- Strong, executive communication style
- Experience of effectively arranging travel, production of accurate itineraries, able to navigate systems well and apply good judgment on how to optimise travellers time
- Can demonstrate pro-activity and ownership within a role
- Strong technical capabilities
- Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
- Exhibits a positive, common sense, constructive attitude and manage time effectively
- Flexibility and an openness to changes
- Can follow up without prompting and keep a step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
- Has a high level of attention to detail and delivers high quality results
- The ability to grow further within the role and make it their own