Senior Administrative Support (m/f)

Description

• Administrative and organizational support to EUROPE and EMA Regional Medical Affairs (RMAs) teams and coordinate implementation of projects and events (such as symposia, advisory, scientific publication support) led by the teams as required
• Liaise with events planning agencies (frame vendors) and Events Management, (prepare first facts sheets, execute briefing calls, supervise planning process, make sure, deadlines are met),
• Organize & Coordinate internal and external meetings (incl. minute-taking), tele/video-conferences, congresses & conferences for the RMAs Teams colleagues
• Organize business trips, incl. hotels, flights and transfers for RMA Teams. Process travel expense claims for the RMA Head; assist RMA team members in filing travel expense claims
• Support contracting for Medical projects in collaboration with legal and compliance, including HCP transfer-of-value reporting to authorities’ databases

• Education: Commercial degree or equivalent diploma (Eidg. Fähigkeitsausweis KV). A degree in life sciences or business administration is of advantage
• Solid experience in a similar role, preferably in the Pharamaceutical industry
• High ethical standards, sensitization to ethical business and compliance issues is of advantage
• Proven strong organizational and communication skills
• Fluent in English (written & spoken), German is of advantage
• Solid computer skills; digital media fluency is of advantage
• Initiative-taking, dynamic and adaptable character, able to take responsibility and work independently
• Open, flexible, energetic, team-spirited personality able to work across functions and borders; international background or experience is of advantage