Office Manager

Description

Office Manager

We are currently recruiting for our client, an International Telecommunications Organisation for a Office Manager to join their project in UK. We offer a competitive and forward thinking environment where hard work will be adequately rewarded!

Position Title: Office Manager
Position Type: Permanent
Start Date: ASAP
Location: Slough, UK
Contact: Luka Hlebar |

Responsibilities:
- To deliver all aspects of administration to client
- To establish and maintain relationships with project managers, foremen and site operatives
- To facilitate the smooth operations between site and head office
- To support project managers regarding setting up of sites
- To ensure suppliers are paid on time
- To update the training matrix and organise relevant courses
- To keep Sentinel system updated
- To support personnel in an administrative capacity
- To ensure all staff are paid on time
- To ensure expenses and claims are actioned
- To ensure debtor invoices are paid when due
- To develop and train personnel to meet the changing demands of administration support
- To develop and support future requirements from the administration team
- To ensure administration team carry out their assigned day to day tasks
- To ensure administration team implement actions required to cover any new issues, or new projects arising
- To coordinate employment medicals for LUL and Network Rail
- To coordinate pre-employment Drug & Alcohol assessments
- To manage and coordinate the Sentinel database and associated tasks associated with Sentinel Scheme
- To ensure bought ledger is sent to Dublin weekly and closed off every month
- Update and maintain training matrix
- Monitor hours worked and inform senior management of any exceedances before allowing any payments
- Monitor training matrix and report on activities, costs, performance, etc as required
- To maintain holiday/absence register
- To assist/advise personnel eg: complaints, grievances etc
- To calculate wages for self-employed from timesheets
- To produce expenses and petty cash monthly
- To produce and maintain debtor invoices and schedules
- To produce Powerpoint presentations
- Interpret and analyse statistics and other data and produce concise and relevant reports
- Interpret instructions and issues arising, and then implement actions to administrative team
- To undertake training coordination for LUL and Network Rail and any other such tasks as may be reasonably required
- To assess everyone regarding D.S.E equipment
- Registration and bookings via sentinel database (Network Rail)
- Ensure all compliance checks relating to Client Requirements are carried out
- Set up new sub-contractors and update their records as required

Qualifications/Professional experiences Required:
- Administrative background: Minimum of 10 years’ experience in administration is essential
- Numeracy: Accountancy preferred but not essential
- Computer skills: Good working knowledge of all Microsoft packages is essential
- Excellent numeracy skills
- Excellent communicator
- Interpersonal skills
- Organisational skills
- Ability to work under pressure
- Ability to work to deadlines

For more details contact: sales(at)manningglobal com
Quoting reference: MGLH - 8478
Or call Luka on: