Description
Executive Assistant - Investment banking
London
£23 per hour
4 months
My client is a global investment bank looking for an Executive Assistant to join their team on a 4 month contract.
The individual should be familiar with Marketplace, P2P, and have strong organizational skills, a good phone manner and familiarity with Excel, Word etc. and will be required to:-
- Create and follow up on Legal Service Requests
- Send documents by courier
- Add transaction details to Access database
- Follow up with clients as to unpaid invoices
- Creation of LSR'S. updating database with details
- LSR's following up on LSR requests adding comments.
- Creating T drive E files. Running report daily and keeping up to date.
- Checking T drive for Fees emails. Chasing for outstanding billing info. Running daily report, Liaising with Transaction Managers if necessary. Emailing Bill payers.
- Chasing outstanding invoices over 90 days.
- Responding to client/billing team (Dublin) on queries in relation to TT's invoices. Providing more info, breakdown, requesting copies of Legal bills, providing TT timesheet's etc.
- Maintenance of the original documentation log
- Creating shipping labels and ensuring outgoing items are sent daily as required.
- Printing/Organising large print jobs, preparing signature pages for manager signature.
- Reviewing P2P system status of notary invoices as required. Sending chasers/summaries to approvers if necessary.
- Maintaining the AIMS log with comments. Logging new AIMS items from queues into Database.
- Supplying evidence to Risk for MCA testing.
If you meet these criteria, please apply for immediate consideration.