Description
Sr. Project Coordinator
Description:
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Responsible for providing analytical and specialized administrative support for a specific functional area (HR, Finance, Communications, Facilities, etc.) involving complex details and highly advanced, independent administrative duties of substantial variety generally involving work that consist of a critical or confidential nature.
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Provides research, analysis and reporting tasks.
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Collaborates with staff within and outside the department at all organizational levels to gather information and prepare reports.
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May serve as a resource to others and may orient, train, assign and check the work of other administrative and clerical staff.
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Supports our Medical Executive Committee monthly meetings which includes: a) report preparation and coordination of other executive reports required for the meeting, b) loading all meeting content onto ipads for the meeting members, taking notes/action items in the meeting, publishing materials, and follow up on action items.
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Daily responsibility for preparing the daily script and report for the Daily Safety Briefing session. Attends this meeting daily and facilitates it. Responsible for generating a summary email and report that is sent out to meeting members after the meeting.
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Will handle calendaring responsibility for the Area Quality Leader (senior leader) and some of her directors.
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Collecting timecards and assisting leader with submitting Leaves of Absences and other HR material.
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Responsible for on-boarding and off-boarding new and terminating employees and contractors within the Quality area.
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Independently develops/manages complex narrative and quantitative reports to meet informational requirements of management and external agencies and organizations for critical financial, departmental or operational analyses.
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Researches and collects complex information needed to complete project milestones and/or reports.
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Identifies requirements for end-user systems applications, and designs and implements systems and processes to allow access to data and to safeguard data integrity
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Develops content for Intranet site and coordinates with communication specialist. Ensures activities meet expectations, utilizing project management techniques and tools to independently resolve scheduling issues and advises management of resolutions.
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Creates monthly project financial reports in response to business needs; consolidates and analyzes results to provide variance analyses and performance metrics.
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Participates in various complex special projects and provides analytical back-up support. Interfaces with employees across multiple organizations and external parties as a liaison for the department/function.
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Provides complex administrative and project support to management using advanced MS Office skills (Word, Excel, MS Project, and PowerPoint).
Requirements:
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HS/GED required, Bachelors degree preferred
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Minimum seven (7) years of administrative support.
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Minimum three (3) years of functional analytical experience.
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Advanced knowledge of Excel.
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Strong Word, PowerPoint and MS Project skills
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Excellent customer service and oral and written communication skills required.
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Ability to apply advanced business theories/concepts to accomplish significant department projects and/or initiatives.
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Ability to exercise independent judgment using experience, knowledge, skills and abilities to make sound decisions.
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Uses quantitative and analytical skills to create reports.
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Ability to manage projects.
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Must be able to work in a Labor management Partnership environment.