Description
Sr. Project Coordinator
Description:
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Responsible for providing analytical and specialized administrative support for a specific functional area (HR, Finance, Communications, Facilities, etc.) involving complex details and highly advanced, independent administrative duties of substantial variety generally involving work that consist of a critical or confidential nature.
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Provides research, analysis and reporting tasks.
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Collaborates with staff within and outside the department at all organizational levels to gather information and prepare reports.
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May serve as a resource to others and may orient, train, assign and check the work of other administrative and clerical staff.
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Supports our Medical Executive Committee monthly meetings which includes: a) report preparation and coordination of other executive reports required for the meeting, b) loading all meeting content onto ipads for the meeting members, taking notes/action items in the meeting, publishing materials, and follow up on action items.
Daily responsibility for preparing the daily script and report for the Daily Safety Briefing session. Attends this meeting daily and facilitates it. Responsible for generating a summary email and report that is sent out to meeting members after the meeting.
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Will handle calendaring responsibility for the Area Quality Leader (senior leader) and some of her directors.
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Collecting timecards and assisting leader with submitting Leaves of Absences and other HR material.
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Responsible for on-boarding and off-boarding new and terminating employees and contractors within the Quality area.
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Independently develops/manages complex narrative and quantitative reports to meet informational requirements of management and external agencies and organizations for critical financial, departmental or operational analyses.
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Researches and collects complex information needed to complete project milestones and/or reports.
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Identifies requirements for end-user systems applications, and designs and implements systems and processes to allow access to data and to safeguard data integrity
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Develops content for Intranet site and coordinates with communication specialist. Ensures activities meet expectations, utilizing project management techniques and tools to independently resolve scheduling issues and advises management of resolutions.
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Creates monthly project financial reports in response to business needs; consolidates and analyzes results to provide variance analyses and performance metrics.
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Participates in various complex special projects and provides analytical back-up support. Interfaces with employees across multiple organizations and external parties as a liaison for the department/function.
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Provides complex administrative and project support to management using advanced MS Office skills (Word, Excel, MS Project, and PowerPoint).
Requirements:
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HS/GED required, Bachelors degree preferred
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Minimum seven (7) years of administrative support.
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Minimum three (3) years of functional analytical experience.
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Advanced knowledge of Excel.
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Strong Word, PowerPoint and MS Project skills
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Excellent customer service and oral and written communication skills required.
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Ability to apply advanced business theories/concepts to accomplish significant department projects and/or initiatives.
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Ability to exercise independent judgment using experience, knowledge, skills and abilities to make sound decisions.
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Uses quantitative and analytical skills to create reports.
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Ability to manage projects.
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Must be able to work in a Labor management Partnership environment.