Description
Events Specialist
Our client, a leading Financial Services Firm, are looking to hire a Events Specialist.
Job Purpose:
To support the Community Development Officer in the planning and delivery of the companies annual Global Community Day. Ensuring that all London activities are organised, advertised and that events run smoothly. Supporting the Community Development Officer with the administration and coordination of the events across EMEA.
Key Responsibilities:
- Order the t-shirts for events and distribute to employees
- Support with tracking the costs of events across EMEA - collating on excel spreadsheet for events and t-shirt costs
- Support with the creation of project briefs for all events
- Input events onto the Volunteer Management System (VMS) and be the joint contact for employees with enquiries about events
- Upload volunteer names onto the VMS
- Support with the management of photo permission forms, printing for events and ensuring they are signed
- Ensure employees are sent project briefs and travel instructions in a timely manner
- Support with the event management - completing site visits, checking risk assessments, ordering catering, creating registers for each event, being there on the day to check people in and ensure it runs smoothly.
Knowledge/Experience:
- Good administration experience, having previously worked in office administration/PA or team assistant role.
- Proficient in Excel, word, office and outlook
- Proficient using databases.
- Previous event management/support or project management support desirable.
- Previous experience working in a large corporate desirable.
- Some knowledge of volunteering or the voluntary sector desirable but not essential.
- Support with the recruitment of volunteers - help to man a sign up desk and encourage employees to sign up to events.
- Support with the booking of rooms for internal events
- Create risk assessments for events in the building with attendees under the age of 18