Description
Role: Assistant to Global HeadLocation: St. Johann
Start: ASAP for one year
Duration: 12 months
Workload: 50% - 80%
Rate: CHF 42/hour gross
Takes care of general administrative tasks for the Group Business Continuity Management (BCM) & Emergency Management (NEM) Team under close supervision. For example: dealing with and replying to correspondence, filing, appointment and deadline coordination for the department, database administration, general support to the BCM/NEM Team, preparing presentations draft after prior discussion of content, preparation and evaluation of statistics with a template, reports, meeting preparation (incl. logistics and diary), taking meeting minutes as requested, handling travel expenses, and controlling invoices.
- Interaction: Accommodates customers' specific needs. Is a professional partner to people within and outside the department, strong networker
- Administrative Support on Team Level: Controlling invoices and x-charging process in cooperation with BCM/NEM Team upon request, Opening PO and booking GRs. Tracking team spent and reporting it to Global Head on monthly basis. Calendar handling for Global CoE BCM/NEM Head upon request, managing travel arrangements for the BCM/NEM Team upon request
- Work processes in own area of responsibility: Supports optimization of current processes
- Handling of administrative projects*: Acts as a team member for administrative projects (e.g. organization of special events) and supports the administrative part of special tasks.
- Support BCM & NEM Capability building program: scheduling networking & training sessions, own and update distribution lists, support-training program, network session, feeds SharePoint sections, review and update training decks from a branding prospective, support awareness program.
- Team collaboration and intranet spaces: Manages & supports SharePoint activities of uploading, cleaning up, structuring, manage teams G: drive archive and support intranet related activities of uploading, updating, announcements
- Event management: support and manage internal events hosted by BCM & NEM CoE and involving several internal and external associates from arranging meeting venue, catering ordering, managing agenda, logistics planning etc.
Experience/Skills:
- Commercial training/apprenticeship (e.g. Swiss Association of Commercial Employees, business school) or equivalent
- MUST: 1-2 years of experience as Assistant or in an Administrative Expert role
- Experience with administrative systems ( eSRM, etravel, VC & Rooms booking...etc)
- Advanced experience in Outlook, Word, Excel, PowerPoint etc.
- Good written and spoken English (language degree/diploma in English - First/Advanced/Proficiency)
- Knowledge of other languages (e.g. French) advantageous
- Ability to work independently in a team
Michael Bailey International is acting as an Employment Business in relation to this vacancy.