Description
The College of Life and Environmental Sciences is the largest College in Cornwall with 150 staff, comprising the Centre for Ecology and Conservation and the Centre for Geography, the Environment and Society. The College Administration team supports academic staff in the delivery of world-class teaching and research. This is an opportunity to join a dynamic and respected department. The role holder will work closely with the Head of Department and Senior College Administrator to deliver projects and tasks that ensure the smooth running, and strategic growth, of this world-class Department.
JOB SUMMARY
A PA and Graduate Project Assistant is sought by University of Exeter, Penryn, Cornwall. The role is to provide PA support to the Head of Dept. (The College of Life & Environmental Sciences) and administrative support to the Senior College Administrator, plus project work. This is a 12 month GBP.
JOB DESCRIPTION
Purpose of Role
- To provide PA support to the Head of Department and administrative support to the Senior College Administrator.
Duties and Responsibilities
PA support:
- To assist the Head of Department with diary arrangements; correspondence; expense claims and ancillary arrangements relating to their schedule.
- To undertake strategic, departmental projects for the HoD as required.
- To assist the HoD with travel bookings.
- To collate and distribute College/Committee/Working Party papers as required.
- To assist in the arrangement of meetings: including booking rooms and associated logistics.
- To receive and welcome visitors to the College.
Administrative support/other duties:
- Projects - to undertake College projects as required
- External Relations - organization of internal & external events; compilation of departmental annual report; promotion of activities through social media.
- Recruitment - to assist the Senior College Administrator with the recruitment process
- Committee Support - taking minutes, preparation of papers and presentations.
- Facilities Management - assisting with office moves, repairs and maintenance, office space allocation
- Order equipment and services as necessary.
Training and Development opportunities
- As a staff member the intern will be able to take advantage of University training courses.
Level of Support
- The jobholder will be based with our team of 3 staff and so will benefit from advice and guidance throughout the internship.
Other Benefits, Rewards and Recognition
- Above and Beyond award scheme
PERSON SPECIFICATION
Attainments/Qualifications
- A science degree from a UK University
Skills and Understanding
- Sound experience of Microsoft Office software, particularly Outlook, Word, PowerPoint and Excel
- Highly organised with the ability to cope with over-lapping deadlines, able to work on own initiative and prioritise tasks.
- Excellent time management and communication (written and verbal) skills.
- Project management experience.
- Excellent inter-personal skills and experience of dealing effectively with staff at all levels in an organisation, for both external and internal contacts.
Prior Experience
- Desirable - previous experience in an administrative/supportive role
- Desirable - previous experience of working in a University
Behavioural Characteristics/ Personal Qualities and Attributes
- Ability to work flexibly, creatively and with enthusiasm
- Professional, efficient and friendly manner
- Attention to detail and commitment to high standards of presentation
- Commitment to excellent customer service
- Logical approach to developing administrative processes
- Ability to deal with confidential information in a discreet and professional manner
- Willingness to undertake training for University systems
Other Requirements
- Graduate of a UK university within the last 3 years
- Right to work in the UK for the duration of the internship.
All Professional Services staff in the College are expected to support and develop the College's objectives by providing high quality professional services to students, staff, visitors and external stakeholders as effectively and efficiently as possible within the available resources. All staff are expected to:
- Take a proactive approach to understanding our customers and how we can best meet their needs
- Work together in a mutually supportive way and towards shared priorities
- Respond to enquiries (in person, by telephone or email) from staff, students and visitors in a professional and customer-focused manner
HOW TO APPLY:
To apply for this role please complete our internship application which can be downloaded here: Please send your completed form to us by clicking apply now.
KEY DATES:
- CLOSING DATE: Sunday 9 December 2018
- INTERVIEW DATE: Wednesday 12 December 2018
- START DATE: Monday 7 January 2019 but is flexible
- END DATE: 12 months