Description
Contractor Management Unit Administrator
Main overview
You will be working as part of a team, responsible for administering and providing support for the use of Contractors and business contacts within a large government client. This is a busy role within a new team, providing support to the business to ensure that Contractors are bought into the organisation as quickly and efficiently as possible, enabling early productivity. The Team will be in 'single point of contact' for all things to do with contractors, responding to queries and concerns of business manager and the contractors themselves, as well as providing information and support to facilitate access to the organisation for business contacts. This role will require working across many areas of the business and at all levels of management and staff.
Contractor Administration
- Maintenance of the contractor and contracts database,
- Administration of the on-boarding, in-life management and off-boarding of contractors in accordance with the agreed business processes.
- Administration of the 'on-boarding' of business contacts in accordance with the agreed business processes.
- Manning the Contractor and Contact helpline providing responses to queries and concerns from business managers and contractors,
- Proactively identifying any issues with the agreed policies and processes, making recommendations for change to the team manager.
- Helping build the contractor management knowledge base, learning from experience.
General Administration
- Scheduling of meetings as required for; exception handling, administration process development and management board meetings.
- Attending and minute taking at meetings as needed with formal recording of Highlights, Decisions, Actions and Risks.
- Drafting reports, populating with key management information (financial data, milestone progress, and res risks issues)
- Initiating/drafting of key documents.
- Maintenance of filling structure.
- Version control of key project documentation.
Skills and Experience
- Experience of providing a wide variety of administrative support.
- Proven track record of providing administration support to programmes/projects.
- Excellent Microsoft Office skills, particularly the use of MS Excel for management reporting.
- Excellent organisational skills and attention to detail.
- Very personable manner, showing willingness to help.
- Excellent written and verbal communication skills.
- Team-worker with a flexible approach.
- Experience of working in a fast-paced environment.
- Ability to plan and manage own work with a completer/finisher mentality.
- Can-do approach.
- Customer Service Focussed.
- Strong interpersonal skills.
Desirable
- Experience of using Oracle Enterprise/HR