Description
Overall Purpose:
Works with project management/team which includes administrative tasks to develop and maintain a detailed project schedule for all project phases.
Roles and Responsibilities:
1) Tasks to include daily interface with Project Manager(s) (PM) tracking project activities, maintaining project schedule and documentation.
2) Intermediate to expert level skills with online PM tools ie MS Project or other PM tools.
3) Work and follow-up with contractors on issues and status. Must be diligent, proactive and work professionally with all personnel and contractors to reach a valid, timely and satisfactory conclusion. Must be able to substantiate work products.
4) Highly accomplished in working with all functions of MS Outlook email client.
5) Participate in Team Meetings and then follow-up with meeting tasks and to-do lists.
6) Data Entry and Database Management must be highly accurate.
7) Process purchase orders as required and other general administrative duties required to support the project management team.
8) Process daily, weekly and monthly reporting to ensure all schedules run smoothly, all jobs are completed as prescribed, and all invoicing is processed in a timely fashion.
9) Review, follow-up and validate all milestone deliverables with contractors in a timely manner.
10) Communicate and accurately convey information to all relevant stakeholders in a concise and clear manner.
SKILLS:
Top 5 Requirements:
- Construction and/or Engineering background and experience is a requirement. Must have overall working knowledge/experience of OSPCM (Outside Plant Construction Management System); including direct knowledge of the material ordering process.
- Strong Excel skills are essential. Must be able to perform tasks such as V-lookups, Pivot Tables, Etc.
- Must be well organized and have the ability to drive/project manage people in other organizations; along with the ability to multi-task in a fast-paced environment.
- Overall knowledge of Telecom Service Orders would be helpful but not a requirement
- Ability to communicate and accurately convey information in a concise and clear manner