Executive Administration Officer (m/f)

Description

• Coordinate arrangements for internal and external meetings and events acting as main point of contact on logistical matters
• Organise business trips, arrange appointments and compile as well as check all travel-related documentation
• Format, proof-read and ensure appropriate distribution of confidential documents
• Provide administrative and secretarial support to the members of the board
• Carry out and coordinate secretarial and administrative tasks independently and accurately
• Arrange official lunches, dinners and cocktails
• Ensure appropriate action with incoming electronic and physical mail, including prioritisation and distribution
• Help maintain public website uploading documents and other information during absence of administrative colleagues

• Profound meeting organisation skills, office administration/management experience
• Proficiency in Microsoft Office applications (notably word processing, but also spreadsheet, e-mail, presentation and database software) and internet tools
• Excellent team player with good communication and interpersonal skills acting with diplomacy and discretion in liaising with stakeholders
• Absolute discretion in treating confidential and restricted information
• Good organisation and time management skills, accuracy, speed and attention to detail
• Stress-resistant and proactive personality
• Excellent communication skills in English and preferably German or another major world language