Description
For our pharmaceutical client based in Basel, Switzerland, we are looking for an experienced:Executive Assistant to CFO
Position Purpose
Professionally and effectively provide high quality administrative and operational support for the CFO Oncology.
Major Accountabilities
Successful candidate must be a team player who is proactive and can successfully handle multiple assignments with competing priorities in a fast paced environment, while proactively reaching out within the organization to find solutions, anticipate needs of manager, have excellent attention to detail, and function as a partner. Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner. Key responsibilities include: heavy calendaring of CFO and Oncology Finance department; travel arrangements; processing expense reports; arranging video conferences, TCs, and internal /external meetings; maintaining departmental org charts; organizing internal and external events, Webcasts / Townhalls. Printing materials and helping with preparation for meetings.
In addition, operational support includes: assist in development of slide presentations, maintenance of director's and departmental files, updating and maintenance of the org charts, team room/sharepoint site, handle office moves and logistical onboarding of new team members. May be responsible for composing correspondences and communicating information on behalf of manager. Create and prepare routine presentations/memos/reports for approval.
Pharmaceutical experience very advantageous
Flexible Mindset necessary
Ability to work under pressure
E fluent in written and spoken
Maternity Cover
Michael Bailey International is acting as an Employment Business in relation to this vacancy.