Description
For our client we are looking for a Junior Executive Assistant / Project AssistantStart: ASAP
End: 31.12.2020
Volume: Fulltime (onsite / some element of remote possible)
Location: Dortmund
Language: English
Expectation:
You will support and report to the higher level management of the company and work with various stakeholders of different seniority, both national and international. Your tasks will entail a variety of performance oriented and complex administrative assignments.
Tasks:
- Diary Management in Microsoft Exchange Outlook
- Confidential mailbox management in absence of management
- Management of (travelling) expenses
- Close relationship with travel agency on behalf of Management to schedule and book international
travel and accommodation incl. approvals
- Preparation for / administration and organization of meetings to support Manager
- Identifying urgent actions that need prioritisation and ensuring effective follow up.
- Prepare/ review/ format PowerPoint presentations
- Acting as a point of contact and communication channel for external business and customer
contacts
- Manage the headcount process of organisation including raising requisitions,
tracking through approval levels and updating headcount log and organisation charts
- Pro-actively track any transactions requiring the clients approval and ensure they are dealt with
in a timely manner
- Effective management of the performance review process ensuring company deadlines are
met
- Organisation of yearly sales kick-off event
- Assist with resolving facilities issues for the team with the facilities helpdesk
Skills:
- Previous experience in similar role as Personal Assistant or Executive Assistant in international
project environment
- Ability to drive work on projects pro-actively and independently
- Strong presentation skills
- Excellent experience using PowerPoint
- Highly organized
- Comfortable working in flexible work environments able to set priorities, manage deadlines
- Professional. Must be able to professionally communicate verbally and in writing with higher level management
- Must be able to think logically, pay close attention to detail, establish procedure and follow through
until completion
- Excellent Word and Excel skills
Michael Bailey International is acting as an Employment Business in relation to this vacancy.