Description
Our client a world leading technology company is looking for a Business support assistant to join their team.
Description:
The Person Required:
Has a self-motivated, hands on, can do attitude
Is friendly and approachable, with an outgoing personality to mix well with strong sales teams
Gets excited by new technology and is embracive of change
Is proficient in Microsoft Outlook and Office. Good knowledge of other MS Products and social media/Yammer - they enjoy communicating with others
Can actively demonstrate their problem solving skills and how they step forward to lead
Has the ability to deal with numerous competing demands and range of different people
Thrives when working to tight deadlines, multitasking and facing pressure
Enjoys working in a fast paced, high tech multinational, multi time-zone culture
Can adapt and be versatile
The Role:
Providing administrative support to three senior sales directors in Solutions team.
Pro-active diary management for each director supported, responsible for keeping an overall view of the diary and ensuring that there is an optimum schedule for the meetings.
Co-coordinating domestic and international travel on behalf of the directors including accommodation, transfers.
Book meeting rooms, catering and AV for director's meetings.
Maintain the team's ROB (Rhythm of the Business) ensuring that the directors and managers are informed of any potential clashes and rescheduling as appropriate.
Preparing expenses for each director and providing guidance and policy support to the wider team.
Managing logistics for all internal and external meetings/presentations for directors
Manage and monitor actions from each sector Leadership meetings.
Ensuring all briefing papers and supporting information for internal/external meetings are given to the directors in a timely manner.
Providing support for the Director's immediate managers and teams.
Assisting the managers on administration matters where needed.
Scheduling and co-ordination of all group meetings and off-sites, including logistics, catering, budgets etc.
Being the visible presence onsite to act as main point of contact for the teams - being the face of your teams when the leads are out of office.
There to help and support with queries.
Ownership of internal processes for the sectors, including creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement.
Providing guidance in line with the MS UK expense policy, and educating assisting managers and their teams with policy.
Updating and monitoring org charts and team aliases/distribution lists for each team.
Provide support to new starters in your teams - getting them onboard quickly with the things they need including laptops.
Delivering high quality and timely responses to incoming emails.
Assist the Executive Assistant on adhoc projects for Solutions when requested, like the annual conference events.
Success Criteria:
Provides effective Multi Director Support and enables all staff within their sectors to work as efficiently and effectively as possible.
Presents an enthusiastic and professional image on behalf of the Group, both internally and externally and at all times.
Become an integral member of the administrative community within the wider group.
Provide back up support to other admins during busy times & holiday cover.
Maintains and seeks to improve administrative processes on behalf of the team and freely shares best practice.
Attention to detail - we are dealing with £multi-million accounts.
Error free and timely correspondence is essential.
Uses initiative appropriate to position, escalating where appropriate.
Confident with scheduling across multiple time zones and communicating with colleagues from all countries.
Demonstrates exceptional time management, organisation and planning skills.
Demonstrates ownership, tracking and follow through to resolution on all queries and issues.
A minimum of two years' experience in a similar role with strong organizational skills
Typical day in the role:
Providing administrative support to three senior sales directors in Solutions team.
Pro-active diary management for each director supported, responsible for keeping an overall view of the diary and ensuring that there is an optimum schedule for the meetings.
Co-coordinating domestic and international travel on behalf of the directors including accommodation, transfers.
Book meeting rooms, catering and AV for director's meetings.
Maintain the team's ROB (Rhythm of the Business) ensuring that the directors and managers are informed of any potential clashes and rescheduling as appropriate.
Preparing expenses for each director and providing guidance and policy support to the wider team.
Managing logistics for all internal and external meetings/presentations for directors
Manage and monitor actions from each sector Leadership meetings.
Ensuring all briefing papers and supporting information for internal/external meetings are given to the directors in a timely manner.
Providing support for the Director's immediate managers and teams.
Assisting the managers on administration matters where needed.
Scheduling and co-ordination of all group meetings and off-sites, including logistics, catering, budgets etc.
Being the visible presence onsite to act as main point of contact for the teams - being the face of your teams when the leads are out of office. There to help and support with queries.
Ownership of internal processes for the sectors, including creating
Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement.
Providing guidance in line with the MS UK expense policy, and educating assisting managers and their teams with policy.
Updating and monitoring org charts and team aliases/distribution lists for each team.
Provide support to new starters in your teams - getting them onboard quickly with the things they need including laptops.
Delivering high quality and timely responses to incoming emails.
Assist the Executive Assistant on adhoc projects for Solutions when requested, like the annual conference events.
Skills:
- Customer service
- Diary management
- Team Player
- organisational skills
- Planning
If this sounds like you please send in your CV & one of our team will be in contact
Job Title: Business Support Assistant
Location: Reading, UK
Rate/Salary: .00 GBP Daily
Job Type: Contract
Trading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. . Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available on our website.
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