Description
Roc Search is currently recruiting for an Account Administrator to be based out of a client of mine in Wokingham on a Contract Basis.
Salary: up to £14-16 an hour
Location: Wokingham
Job Type: Contract
Duration: 6 months
Job Responsibilities:
- Legal Compliance- Submit Purchase Orders to Legal for CCG stamping with correct supporting documentation and Delivery & Finance approvals.
- PI for EE & EN business- Initiate all projects and ensure they are set up with correct billing status (eg: RFB/TNM etc). Extend existing projects with new orders.
- Monitoring & Closure of Projects- Monitor projects and submit for closure (TECO) if required.
- Project Work Requests- SPOC for PI at HCL. Initiate WRs for each project for: BTP, STP, CP, CSOW, rate card/billing plan, PO updation. Ensure accuracy and update where necessary.
- Project Mapping- Map BTP, STP, CP, currency, PO for each project.
- Customer Approvals- Ensure customer approvals are sought for all TNM billing & expenses.
- Billing Recognition- Liaise with Resource Manager & Project Managers to ensure all billable work is logged and billed, and all milestones are billed on time.
- BRQ & WIPs- SPOC Create BRQs and monitor to ensure that invoices are received in good time. Create WIPs for unbillable but completed work.
- Deferred Income Recognition- Update month end figures for deferred income releases from UBSC, PCP, Managed Support and Deferred Consultancy. Provide figures to HCL Finance SPOC. Update all spreadsheets.
- Record Keeping- Keep records of all billing done and provide actuals to Financial Controller & Sales Support Manager.
- Invoice Submission- Check invoices for accuracy & send to customers, by post & scanned copy, and provide details of invoice submission to CRT Team.
- Remittances- Record all receipts against sales invoices, update spreadsheet of dates payments received. Forward to O2CCollection SPOC.
- Credit Control- Contact aged debtors and establish reasons for non-payment and get payment dates.
- UBR- Complete UBR for Finance SPOC and monitor to ensure timely billing of unbilled work.
Sage Accounting:
- Purchase Ledger- Approvals, record & code invoices, input to correct company on Sage, file.
- Sales Ledger- Create invoices for Products (Assets), consultancy & expenses on Sage. Update paperwork, Quotewerks, deferred income spreadsheets, backlog report.
- Bank Reconciliations - Reconcile bank for 3 x bank accounts on daily basis.
- Credit Card Reconciliations- Monthly credit card reconciliation.
- Journal Entries- Processing and closing prepayments, accruals and deferred income, and adjustments of any entries in the ledgers.
- Credit Control- Contact aged debtors as necessary & update communication history.
- Petty Cash- Balance the petty cash account and update Sage monthly.
- VAT- Assist with vat reconciliation and quarterly vat returns.
- BACS- Check BACS submissions for accuracy. Provide cover when needed for BACS payment runs for suppliers.
- Month & Year End Procedures- Assist with month and year end procedures and assist with annual audit preparation as required.
If this role is of interest, please apply for immediate consideration (see below) or call. As a professional company we gladly welcome applications from persons of any age and background and do not intend to discriminate with advert text and terminology.