Description
The Senior AP Accountant supports the Accounts Payable team. This role supports having systems, documentation, compliance and reporting in place and supports continuous improvement projects to provide highly effective and efficient end-to-end process.
The Senior AP Accountant makes tactical use of strong accounts payable, systems and processes knowledge to proactively address any issues. Senior AP Accountant acts as a SME hands on in the processing of invoices, resolution of unprocessed/unpaid items, team knowledge and delivery quality.
She/he proactively participates in initiatives aimed at improving operational deliverables, scope harmonization and continuous improvement. This role requires a self-driven, resilient and motivated individual, with strong communication skills/intellectual curiosity and knowledge of Accounts Payable processes.
Area of responsibilities/Tasks
Delivery
- Manage day-to-day activities and co-ordination with the team and stakeholders
- Handling daily volume/target of transactions
- Ensures proper and timely document management (eg reception, validation and processing of invoices/Credit Notes and etc)
- Provides timely assistance and customer-oriented support for incoming queries and issues from client stakeholders via e-mail or phone
- Interacts proactively with client ensure appropriate accounting and financial practices and reporting
- Promotes and Supports Continuous Improvement and Harmonization of transitioned activities with aim on best practices and efficiency increase
- Timely resolution and Follow up on Debit Lines/Balances, GRIR, items blocked due to price and quantity deviations, Unposted/pending, Vendor Statement reconciliations as well as delegations, reminders and reporting.
- Oversight of Goods Receipt/Invoice Receipt and timely clearing of GRIR account
- Participates and assists in driving the knowledge management process including the development of user manuals, work instructions, knowledge bases, FAQs, etc. sharing best practices within the team and with client with a purpose of resolving escalated disputes
- Performs Balance Sheet Reconciliation and other Month End activities
- Performs supplier sub ledger reconciliations and investigates/follows up on all unpaid items
- Facilitates and/or executes assigned special projects and effectively collaborates with business partners both internal and external with adequate follow-ups
- Supports the measurement and delivery of service levels and KPI targets
- Identifies and Isolates problem trends and ensures that troubleshooting efforts are completed for recurring problems until permanent solutions are found
- Ensures all processes, policies and procedures are clearly defined, fully documented, in line with client standards and consistent with best practices
- Supports the Senior/Team Lead/Manager in the workload distribution and absorption, acting as a coach to other associates in P2P Team.
- Ensures compliance with client accounting and financial controls and regulatory requirements
- Take effective actions with the clear governance for escalation and resolution process
- Adhering to standard operating procedures/training manuals while executing the task
- Ensuring compliance on the quality of deliverables
- Whenever it is a process update/change, ensuring that is incorporated in SOP with appropriate change management
- Building up constructive relationships with offshore teams
- Comply to internal requirements, accomplish required activities as per deadlines
Business Partnership
- Liaise with internal and external stakeholders to resolve queries as necessary
- Foster and maintain high level of communication within own team and with other members
- Foster and maintain good business relationships with all stakeholders
- Attending weekly calls and other business communications with the client's local team, as necessary
Additional tasks
- Might be required to travel to client location(s) on DD (Due diligence) or KT (Onsite Knowledge transfer) or to be part of client meetings
- Provides assistance within the agreed framework in case of any ad-hoc request raised by the client
- Comply with internal requirements, respond to the queries/requests of the team lader, project manager and/or the other internal supervisor regarding internal administrative tasks such as time sheet completion, performance management etc.
- Support the Team Leader by providing the requested data/information regarding the internal and external reporting
- Other tasks that are related to the position and are assigned by the supervisor including working in any other language(s) spoken at the required level
- Associate might be required to be trained and act as backup of other activities
Domain specific
- Understanding of end to end AP process cycle
- Following escalation Matrix provided by customer for open items
- Perform peer to peer quality check to limit processing errors
- Adhere to customer wise contractual commitments
Objective requirements related to the job
Required :
2-3 years of relevant experience in accounting
Strong analytical skills
Graduate or equivalent in Finance and Accounting
Good Communication skills
Good knowledge of P2P processes and system solutions
SAP knowledge required
Strong Microsoft Office knowledge (Excel and Powerpoint)
Ability to work effectively in a team involving multi-national representation
Advantages
Lean/Six Sigma Certified
Mandatory language requirement
Language requirement for position:
Language
Required level
Importance
English
Fluent
Required
Any one of the following EU Language:
German/French/Spanish/Dutch/Portuguese/Polish/Czech/Slovak/Romanian/Hungarian
Fluent
Required